Join David Rivers for an in-depth discussion in this video Working with shapes, part of Numbers 3 Essential Training.
So far in this chapter we've learned how a text box can be a great way to place text in the exact location where we want it on our sheet and make it look nice with some fancy formatting. But what if you wanted that text to appear in something other than the standard rectangular shape you get with a text box? Well, you can insert many different types of shapes here in numbers and inside those shapes you can add text. That's what we're going to do with our KinetEco budget file we've been working on, and our mission statement text box here.
If you need to get caught up, open up KEcobudget0803. All right, we're going to start with this text box. Let's double-click to get inside and let's select all of the text under the title, that entire paragraph. We're going to remove it from here and paste it into a shape so we can use cut by right-clicking or Control-clicking. You could use Command-X on your keyboard as a shortcut, or go to the Edit menu and choose Cut from there. Either way it's gone. It's sitting on the clipboard waiting to be pasted.
We're going to backspace over those blank lines. We're going to center Mission Statement. Let's go to the Text Inspector with style selected and choose centering. Next we're going to deselect by clicking in the background and click once on the text box so it's selected and not the text so we can change the color fill to none, no fill. Same thing for the border, from line to no border and there we have our title waiting for the content down below.
All right, so we'll click in the background and now it's time to add that shape. There is a shape button right on the toolbar next to the text box button so we'll give it a click. What you're going to see now are a group of shapes, lines, and even the ability to draw freehand shapes and lines, and then these arrows to show us the different styles you can choose from. We're going to go with this gray style here to start. We'll fix it up later. Let's say we want to put it inside a triangle. We click the triangle and it's placed right there in the center of our page, but we can move that around by clicking and dragging.
We'll center it under Mission Statement. We can resize it. Let's go to the bottom left corner and stretch that out. Same thing in the bottom right, stretch it out, and that might be big enough for our content. To get it in there we just double-click. Notice the flashing cursor in the center there waiting for you to type or paste what we've already cut. Again, we could right-click or Control-click and from the pop-up menu choose paste. We can use Command-V on the keyboard, or Edit and choose Paste from here.
Now as soon as we do we'll know whether or not that text fits. If you see a plus sign down below, it means there's additional text we're not seeing. It doesn't quite fit so we can do a couple of things. We could resize our shape, or we could resize the text on the inside of that shape. You can see the point size here is set to 11. Let's bump it down to 10 and see what happens. Well, nothing is selected at this point so we have to deselect, click again to select the shape and from the text tab now we can start bumping it down.
10, you can see that does fit. Everything's in there looking good. We can move it around so it's centered under Mission Statement. Beautiful. Now there are other things we can do as well. If you want that text getting closer to the edge, just click anywhere inside. With a double-click we can select all of our text and do some text formatting. For example, if you wanted to go with a different color we could do that, bold, italics, etc. But what we really want to do is go to the layout and the text inset you can see is four points. Let's lower that so it actually gets a little bit closer to the edges.
I'm going to go down to two. Now it definitely fits nicely inside our shape. All right, let's deselect clicking in the background and format the shape now by selecting it with one click and we'll go to the style tab. There's the styles we saw when we were inserting the shape, but we can go down to the fill and change it from gray by clicking the drop-down button and choosing that nice yellow color. Same thing for our border. Let's get is matching one of our tables. We'll choose a line, and the color we used last time should still be there from our text box.
If not, just click the swatch, choose that nice dark gold, and there you go. Looks pretty good. Want to add a shadow? Let's do a drop shadow. Looks pretty good just as is. If you want to adjust the angle, etc., the offset. This comes from the previous settings we used on our text box. We could even add a reflection for fun. You can see the reflection down below, and that can be adjusted as well. Less of it, more of it, and the opacity of that reflection can be adjusted as well.
It affects the entire shape though so we'll leave it at 100 percent. All right, let's click in the background to deselect. Looks kind of cool. With shapes which you can add to your spreadsheets just as shapes alone, or if you like do what we did, click inside with a double-click and add text to your shape. Really changes up the look of our sheet.
- Creating and laying out spreadsheets
- Importing data
- Working with tables
- Adding images to cells
- Performing calculations with formulas and functions
- Creating charts
- Formatting text and numbers
- Including audio, video, and shapes
- Designing templates
- Printing and sharing spreadsheets