I've been delivering live presentations using presentation software for a very long time. And in the early days, I wished I could have had this next feature we're going to look at. Which allows the presenter to have different things on their screen from what the audience sees on their screen. It's called presenter mode. And here in Keynote, if you plug in a projector, or another monitor, for example. You automatically kick in to presenter mode, if it's enabled and that's the first step. So let's do that with our new hire orientation project here.
We'll go up to Keynote right on the menu and select Preferences. And go to the slide show section to make sure that presenter display is enabled. With it checked off we can close up our preferences, and know that when plug in a projector or a big screen for example, to the back of our computer, we're going to go into this presenter display. The presenter display gives you, the presenter, a whole bunch of options for what you see on your screen versus what your audience sees, which is the slide and the special effects you've added to those slides.
Now, without actually plugging in a second monitor, we can check this out by going up to the Play menu and rehearsing the slide show. Think about being on a plane for example. You're flying to your next gig. And you want to rehearse your slide show in presenter mode. You won't have a second display to plug in, so that's why Rehearse Slideshow, when we click it, takes you to that presenter display. And you can see slide one comes in, there it goes and goes out. We saw the presenter notes. There are some options that can be turned on and off by going to the top right hand corner.
Let's click up there, and you can see current slide. That's what we're seeing, the next slide. Presenter notes might be turned on or not for you. Click the check box. You'll see your presenter notes down below. You can even edit those notes on the fly if you needed to. Maybe your presentation is timed. You only have a certain amount of time. You can turn on the clock to see the current time. I need to be done by 12:30 for example. Or if you prefer you can do a timer. It will keep track of elapsed time or time remaining.
And you just set the time over here on the right hand side by entering the figure. Maybe I have ten minutes to get this done. 10:00, press Enter. You can see it starts counting down now for me. Which means I probably don't need the clock, just the timer. And off we go. Now as the presenter, I can click the slide just like I would when presenting in Normal mode. And you can see, there's a red bar that flashed across the top. You'll notice that the next slide is actually not the next slide, but builds that are remaining. So, this is what my audience sees.
And this is what's coming, two more builds. So when I click, you can see the red bar indicating I shouldn't do anything at this point, just let it happen. And now there's one more build and that's going to be my bulleted list leaving the slide when I click. There it goes and there's the red bar, until I arrive at the next slide and I'm ready to go again. Click again, cool. There's a build remaining over here. And I click, this is our interactive chart. There's the effect. Very cool, over time.
And you have the idea. Now, at any time, if you need to go to a specific slide. We can show the Navigator by clicking it up here in the top left corner. We saw this earlier in our normal mode for presenting, and this is something that the audience would have seen, but now it's in our presenter screen. They're not seeing this, so we can go back to the beginning for example, click go, there we go. There's our notes down below. On we go to the next one and so on. All right, when you're done with your presentation or presenter mode, you can go up to the X in the top right corner.
Give it a click. And you're back out exiting your slide at the end of your presentation. I really like that feature. It allows you to know a little bit more than your audience. You can see exactly what's coming. You will avoid any of those pitfalls when presenting and you, not sure what the next slide is and skipping around, et cetera. It's a great little feature, I like the clock when I need to be timed. It's something you'll want to consider when plugging in those secondary devices like projectors and monitors. Just make sure that it's enabled in your Keynote preferences.
Note: This training applies to Keynote 2014, which comes with OS X Mavericks. You may not be able to open the exercise files for this course in earlier versions of Keynote.
- Working with themes
- Editing master slides
- Adding text, shapes, and links
- Building tables and interactive charts
- Inserting audio and video in your slides
- Applying transitions
- Playing a slideshow
- Recording narration
- Sharing and exporting presentations