Join Garrick Chow for an in-depth discussion in this video Adding events to your calendar, part of iOS 5: iPhone and iPod touch Essential Training.
Back in Chapter 3, we looked at how to sync your calendars on your computer whether you use iCal, Outlook or Entourage with your iPhone or iPod. But if you use the Calendar app on your iPhone or iPod, you're most likely going to need to add events and appointments to your schedule while you're away from your computer. So let's take a look at how to create events with the Calendar app. Before I tap the Calendar app to open it, I just want to take a second to point out that its icon always shows the current day and date, which is a nice touch and it's nice to able to see that information with a quick glance at the icon without having to open any apps. So now, we'll tap the icon; there are three main views in the Calendar app.
List, which as its name implies, gives you a scrolling list of every appointment stored in your calendar. Just scroll through to view them. To jump back to the events for today, tap Today. The Today button is available at all times and works in all three views. The next view is Day, which shows you just the events for today. This view is divided hourly and you'll also see all the events listed at the top. You can use arrows on either side of the day to jump forward and back one day at a time. And the third view is Month, which shows you the entire month.
Dates with dots in them indicate events scheduled on those days. You can use the arrows to jump forward or back to the next or previous months. In all three of these views, tapping any event displays the details. If you're on Month view, the events for that day will be listed at the bottom of the screen. Tapping the events there will show you the details. If you're in Day or List view, tapping an event will take you right to those details right away. So that's how you view your calendars. Let's take a look at how to create a new event. Now you can create new events in any of these three views but I prefer Month view because it's the easiest way to see the widest range of dates.
So, let's say I have a dentist appointment on May 7th. I'll tap forward to May and then tap the 7th to select it. To create a new event, I tap the Plus button. Now I see a screen where I can add the details of my event or appointment. You don't have to fill in all these fields or make selections in all of them, but you should at the very least add a title so you'll remember what you're supposed to do on this date. So I'll tap Title Location and in the Title field I'll type Dentist. If I need to remember where this appointment is, I can tap location and in here, I'll type Downtown office.
Feel free to leave this field blank if you don't think you need it. Next we have the Start and End time. So if your appointment is occurring at a specific time, this is where you enter that information. Maybe my appointment starts at 10:30 AM and it's supposed to last an hour. The End time is always an hour later by default so I don't need to change that here. Now if the event is an All-day event, like a birthday you need to remember or your anniversary, you can turn All-day on. Notice that changes the Start and End fields so that they only show dates instead of times.
You would use these fields if the event you're putting on your schedule spanned more than one day. For example, if I was attending a two- day conference on May 7th, I might change the End field to May 9th. But in this example, I'm scheduling a one hour dentist appointment so I'll turn off All-day, make sure that my Start time and End times are correct and then tap Done. The next field is Repeat and you can see here that we have the option to repeat the event everyday, every week, every two weeks, every month or every year. So for example, if you have a weekly staff meeting every Tuesday at 2:00 PM, you could create an event for it once and then just have it repeat every week, or if you're putting a friend's birthday on your calendar, you can have it repeat every year.
I'm going to cancel out of this though since I'm just scheduling a dentist appointment. Next we have Alert. This is a very nice feature that allows you to set an alarm so youre iPhone or iPod touch will alert you as the event approaches. Maybe I want to make sure I get a reminder about my appointment the day before it happens, I'll tap 1 day before and then Done. Notice this has created a second alert field. You can have up to two alerts for each event. Maybe I also want to have a second reminder right before the appointment. I know it takes me about 15 minutes to drive to my dentist office.
So I'll tap 30 minutes before so I'll have plenty of time to make it over there and then I'll tap Done. Now, the day before and 30 minutes before my appointment, a message will appear on my screen along with an accompanying alert sound, reminding me of my appointment. I don't have to be in the Calendar app at the time either. As long as my phone is on, I'll get the reminder. The last field here is the Notes field and this is just for placing any notes you want or need pertaining to your appointment. If I were scheduling a meeting, I might want to put the list of people who are supposed to attend here in the Notes field. You can type anything you like in this field but I'll leave mine empty for now.
Once you've added all the necessary information about your event, tap Done. Now here in Month view I can see the dot on the 7th, indicating I have one or more events on that date. If I switched to Day view, there's the event between 10:30 and 11:30 am. I'll also find the appointment in List view. Tapping the event in any of the three views brings up the details. If you need to make any changes to an existing event, just click the Edit button on its details screen. Maybe my appointment got moved to 1:30 that afternoon. So I'll tap Starts-Ends, and make the change, and then tap Done and my change is saved.
If you need to completely delete an event, maybe an appointment or meeting was cancelled, tap Delete Event. Then confirm that you really want to delete the event by tapping Delete Event or Cancel to leave the event as is, and that's how you create and edit events in the Calendar app.
- Exploring the touchscreen interface
- Setting up iPhone and iPod touch preferences
- Synching with a Mac or PC
- Typing with the intelligent keyboard
- Making phone calls and retrieving voicemail
- Finding a location with Maps
- Downloading and playing music and video
- Shooting and editing photos and video
- Using accessibility features
- Tweeting on the iPhone
- Locating a lost iPhone with Find My iPhone
- Sending free text messages with iMessage
- Finding and purchasing applications from the App Store
Skill Level Beginner
iMovie for iPad Essential Trainingwith Garrick Chow1h 37m Beginner
1. The Basics
2. The Essentials of Typing
3. Syncing with a Computer
4. The Phone Part of the iPhone
6. Surfing the Web
7. The iPod Part of the iPhone
8. Shooting Photos and Video and Managing the Photo Library
9. Getting Around
10. Managing Your Time
11. Taking Notes
12. The Other Included Apps
13. The App Store
14. Important Settings
15. Protecting Your iPhone
16. Using Siri and Voice Control
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