Join Jess Stratton for an in-depth discussion in this video Using Google Voice to get text transcriptions of your voicemail messages, part of Setting Up Your Mobile Office to Work from Anywhere.
Another great reason to have a free Google account is the ability to link your cell phone to a product called Google Voice. Google Voice links to your existing cell number and works with your phone provider to override their voicemail service. You'll end up with two phone numbers actually. The first one is the Google phone number and you can give that number to whoever you like. The second number is your original cell phone. Both numbers will go to your mobile phone but it's very useful when you don't want to give our your real mobile phone number. You can give somebody the Google Voice number instead.
Once a call has gone into voicemail, it will then transcribe the message. You can listen to your messages online through a browser or on your phone directly. And you can also have it send you a text message and email transcription of the voice mail. I'm going to show you how to start to set up Google Voice, then I'll show you what a typical voice mail looks like. So to set it up, log into your Google account online and point your browser to www.google.com/voice. This is going to bring you to the Google Voice screen and on the left-hand side click Get a voice number.
You have a choice. You can choose whether you want to brand new number altogether and you don't even want your mobile phone involved or you can choose to use your mobile number. It's up to you. I'm going to click I want to use my mobile number. And the next step is to put that mobile number in. Put your mobile number in and click Check for available options. Google Voice is going to look and see what carrier you have and then it's going to know what your choices are. The first choice is to port your mobile number completely to Google Voice.
Now this is essentially like choosing a new carrier. So only choose to port your number if you want to terminate your contract that you have with your current provider. Otherwise, I would choose Get Google Voice Light, which gives you the best of everything. It doesn't change anything on your current cell phone contract. It gives you a new Google Voice number. And it let's you use a Google Voicemail system with your existing mobile number for free. It does that by giving you a light version of Google Voice.
Which gives you online voice mail and transcriptions. Which are the key services. So click get Google Voice Lite. And I can't click on it now because I've already got this phone number linked up to Google Voice. So when I come, back I'm going to show you what it looks like in that Google Voice screen. I'm all logged into my Google Voice account now, I've got my cellphone all linked up and it's also registered through my cellphone provider. This way I get to link the voice mails together.
So once you've gone through the entire process, your Google Voice screen will now look like this. Now notice right away that I have two different numbers. I have a Google Voicemail number and I have a registered cell phone number. So anybody can call either one of these numbers and get the same voicemail and they'll both ring on my mobile phone. So this is the great thing about Google Voice. You can give somebody your Google voicemail, which is just the same format as any other phone number, without having to give anybody your actual mobile phone number.
Now, I need this button here, which is key to this whole process. Notify me of new voicemails via text. Make sure that's checked off if you want to get text message transcriptions. I'm also interested in this Voicemail tab. Here's where I can record a new greeting. Now, what happens when I click this button is that it's going to dial a landline on, which I'm going to answer the phone, speak my message and then hang up the phone. It'll get linked to my Google account. The next checkbox that I'm interested in is right here in this voicemail notification section.
I want to place a checkbox next to, Email the message to. I can put in any email address I want in here, and I'll get a new email with another text transcription anytime somebody sends me an email. But remember this is only going to work, if this bottom check box, which says Transcribe Voicemails is checked off. So, once I'm all done, I can click Save Changes. And it's going to take me back to my Inbox. Now this is what it's going to look like when I have a whole series of voicemails in here.
This is what it looks like. I can see the phone number that was called, who it was from, if it's a contact of mine, I would see the name. I can also see where the call came from, when it came in. And I can see the text transcription of it. I can also see the duration of the call. And this is a button so that I can actually click this and play it and hear it though the speakers. Now, you'll read this transcription, right now this one looks pretty accurate. But sometimes they're a bit comical because the technology isn't quite perfected yet, especially if someone calls you and they're on a bad connection.
So just be warned that sometimes the transcriptions can be a little bit hairy. But for the most part, it does a good job. So at any point, you can stall these messages, you can file them and you can also delete them by placing checkboxes next to them. Marking them as spam, archiving them or deleting them. You can also click the Call button and it will call that number back from your computer. So that's what it looks like when you access Google Voice from a browser. But let's see this in action on the iPhone.
This is the same transcription. What it'll look like when you get an email of this phone call. So you can see that it tells you who it's from, when it was sent. You can read the transcription and there's also a direct link right in the iPhone message itself to play the message. If I tap Messages, this is what I see. I see a new text pop up with the same transcription. Finally, there is actually a Google Voice app for the iPhone and you'll notice that this looks similar to the browser experience.
You see the person if they're a contact, the phone number, the transcription. I can see at the bottom of the screen the duration of the call and I can also hit the Play button to listen to it directly from the iPhone. So Google Voice is a free, very popular, very useful feature for anybody who's a busy mobile use. And they're on the road wherever they go. There may not be an appropriate time when you can actually listen to a message. So this way you get to read your voicemail messages.
- Researching purchases for your mobile office
- Getting connected to the Internet on the go
- Using separate calendars and email for personal use and business
- Setting up productivity tools like iCloud and Google Voice
- Saving email attachments to the cloud
- Managing your task list with Wunderlist
- Keeping in touch on the road
- Using TripIt to manage your trips
- Organizing apps on your phone or tablet
- Syncing devices
- Connecting to a desktop computer
- Securing accounts and devices