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The iPad is a great presentation tool, not only because its screen is large enough to share with a small group of people, but also because you can jack it into a TV monitor or a projector to show your work to a larger audience. In this movie, we'll look at using Apple's Keynote on the iPad. First things first. Keynote doesn't come bundled with your iPad. You must purchase it from the Apps Store. It costs $10 and is completely worth it. Second things second. You can create presentations on your computer using either Apple's Keynote or Microsoft PowerPoint and import them into the Keynote app on your iPad.
Doing so works just as it does importing other documents to your iPad. So you jack in your iPad as I've done here, you select the iPad in iTunes Source list, select the Apps tab, scroll down the page, and you'll find the Keynote entry and select it. Then you drag your presentation into the Keynote Documents area, and now it's been imported onto my iPad. So let's take a look at it there. On my iPad then, I simply tap the Import button and choose Copy from iTunes.
And here's my presentation. To bring it into Keynote, I simply tap on my presentation. Your presentation should support the effects you applied as well. And let's look at my presentation. I'll tap Play, and there's the presentation on the screen. I just tap to advance through the presentation. But what about creating a presentation on the iPad itself? Let's run through the process. You start a new presentation by moving to the New Presentation screen and tapping the Plus button at the bottom of the screen.
Tap New Presentation and you're offered a collection of Themes, and for ours let's choose Chalkboard. Just like in the desktop version of Keynote or PowerPoint, you tap on fields and enter text. As the template suggests, I'll double-tap on this field at the bottom of the screen and enter my text. Notice as I add more text that the letters decrease in size so that they can fit on one line. If I continue typing, it would spill over onto a second line.
I'll now make the keyboard disappear. I'll now tap the image to add an image of my own from the iPad's photo album. In this case, I'll scroll down and choose landscape photos. And we'll start with a picture of San Francisco's famous Golden Gate Bridge. Now we'll add another slide by tapping the Plus button at the bottom of the screen. Again, like Keynote on the Mac or PowerPoint, I can choose a slide style. In this case, I will choose a slide that has some text at the top, an image on the right, and some bullet points on the left.
Let's choose another image. Once again, landscape photos. Here's a nice sunny image, and now I will edit some text. So that takes care of the title text. Now how about the bullet text? And one more bullet. But wait, I want to indent that second point, and there's no Tab key for doing that.
That's not a problem. First tap on some text to expose the keyboard, then drag on that second bullet point, and when you do that, a tab bar appears. Just drag it to the tab you want, let go, and now you've intended the line. Now, let's add a chart. I'll tap the Media button, tap Charts, and I will select a pie chart. I tap it and the pie chart appears on the screen. I can then edit the data in the pie chart just by double-tapping on it and on the spreadsheet that appears, enter some numbers.
When I'm done, I tap Done. And here's our pie chart. Now it's taking up too much of the screen, so I'm going to resize it by dragging one of the corner handles. And now I'll shift it over by tapping and dragging on it. But wait, it's obscuring the text. No problem. I tap the Info button while the chart is selected, and tap the Arrange button. You see that you now have a Move to Back/Front slider. I'll take that slider and I will move it to the left, and it goes farther back.
I'll layer it down so that now I can see the text in front of it. I'll tap the screen to remove that. In most cases, you can simply tap on that chart and drag it to where you want it. But suppose you can't because you have text fields that are getting in the way. No problem. Tap Info, select Arrange, bring it to the front, then move it where you like, return to Info, return to Arrange, and then move it to the back again.
Now let's add one more slide. So again, tap the Plus button. Since this is going to be the world's shortest presentation, I will add a blank slide, and at this point, I'm just going to write 'The End'. So I tap the Media button, tap Shapes, tap the Text tool, select the text, double-tap the text, enter 'The End'. Then I'll tap the Info button, and I can change the size of my text.
I want this to be larger, so I will tap the Title style, which makes larger text. Now, let's play the slideshow and see how it looks. I select the first slide and I tap the Play button. Tap to advance, tap to advance one more time, and that's the end. Tap the X to close play. I have to say that this slideshow is a little more than just a little boring.
Adding some transitions will help. To do that, I tap the Transition button at the top of the screen. An Arrow icon appears to the currently selected slide, so we'll tap the first slide to move the transition arrow there. I then tap that arrow and a Transitions popover menu appears, and here are the transitions I can use. I can give them a try simply by tapping on them.
Let's scroll down and choose Flop for the first slide. I'll move to my second slide, tap the arrow, and I'll choose a different effect, in this case Drop. And again, I see a preview of the transition. If you want to adjust the timing of your transition, tap the Options button, and you can change the length of the transition. In this case, the default is 1 second. I can drag it to the right and make that two and a half seconds if I like.
Before we leave Keynote, we should talk about Presenter Notes. To create notes, just tap the Tools menu and tap Presenter Notes. Here you find Notes field very much like the Notes app where you can enter your presenter notes. And you can do that for each individual slide. When you're finished, tap Done. When you're viewing a presentation on your iPad, you can't look at a presentation and notes at the same time. However, if you plug your iPad into a projector, monitor, or TV, you can view both your presentation and the notes on the iPad's screen.
Just choose the slides and notes view, and there are thumbnails of your slides. Just tap Play. You see a Presenters menu-- we'll tap that--and then a number of layouts, and the one we want is Current and Notes. I tap that. So at the top of the screen, we now see the slide that the audience can see. Below that are the notes. However, on a TV or projector you see just the slide. We'll get out of that by tapping X.
There's more you can do with Keynote, but what I've shown you will give you a solid start to creating some great presentations.
- Working with the iPad touchscreen
- Printing with an iPad
- Syncing data with iCloud
- Using iTunes Match to update media on multiple devices
- Dealing with spam
- Sending Twitter updates from multiple apps
- Connecting an iPad to an external display
- Controlling a computer remotely with an iPad
- Keeping to-do lists synchronized
- Taking pictures and movies
- Preparing audio and video files for the iPad