Join Garrick Chow for an in-depth discussion in this video Set up email accounts, part of iOS 11: iPhone and iPad Essential Training.
- [Presenter] In this chapter, we're going to look at how to set up and work with iOS 11's Mail app which is a full-fledged email client for reading and sending emails and managing your email accounts. Let's begin by taking a look at how to set up your email account or accounts on your iOS device. Start by tapping the Mail app. If you're currently not managing any email accounts on your device, you'll see this screen which lists six of the most popular email services around. We have iCloud which is Apple's free online or cloud service for storing your content and includes a free email address.
You might have created an iCloud account on your device when you set it up. Next is Microsoft Exchange. You'll most like only have an Exchange account if that's the email system your company uses. Also listed her is Google which you probably know offers a free email service called Gmail. And you can also get free accounts from Yahoo, AOL, and Outlook.com. Now be aware that you can't register for a new email account for any of these services from the screen. This screen is only for setting up existing email accounts. If you'd like to set up a new account, you'll have to visit one of these services in you web browser and sign up.
Then you can come back to this screen. Now these are the most popular services, so Apple has made it easy to just enter a few pieces of information to set up your accounts. If you have an email account with a provider not listed here, you'll just tap Other and go through a slightly longer setup process. And we'll look at that here too. But if you have an account from one of the existing services, setting up your email is really easy. Let's say I have an iCloud account which I do. I'll tap iCloud, and here I just have to enter my Apple ID and password. I'll tap Next.
It's verifying my account information. Now by default, it automatically enables a service called Find My iPhone which I'll talk about in a later chapter. But this allows you to locate your phone if you've lost it or misplaced it. I'll tap OK. And now I see these options to determine what portions of my iCloud account I want to sync with my iPhone. If you're using an email service that offers services in addition to mail like calendars, notes, and so on, you can choose which ones you want to sync to your device here. For now, I'm just going to turn everything off except for Mail.
I'll also leave Find My iPhone on. I'll tap Save. You can see it's adding the account. And that takes me right to my inbox, and my mail is now being downloaded. And if I want, I can type on messages here to read them and respond to them. This is from when I disabled Find My iPhone earlier. All right, let's set up another account. Now once you've set up one account, you no longer open the Mail app to set up additional accounts. Instead, go to the home screen. Open Settings.
And go to Accounts and Passwords. You can see under Accounts, my iCloud account is now listed. And here I'll tap Add Account. So now we get the same Add Account screen we saw before. I'll select Google this time, and I'll set up a Gmail account I have. Here I'll enter the address. I don't actually have to type the @gmail.com here. I'll tap Next. And I'll enter my password. So once I enter my name and my password, my iPhone handles setting up the rest of my account for me.
And again, I see some options here to enable Mail, and in this case, Contacts, Calendars, and Notes. Again, I'll just leave Mail selected for now. I will talk about enabling Notes later in the chapter on using the Notes app. I'll tap Save here. And now I see both of my accounts listed here in Settings. Now if I go back to the Mail app, first of all notice the badge, or the number that appears on the mail icon. This lets me know how many new messages are waiting for me in my various email accounts. So I can go in and look there.
Anything with a blue dot next to it is a new message. But you'll notice that I have both my iCloud and Gmail accounts set up in here now. All right, so that's how to set up account types that your device can set up for you. If you have an email account that isn't one of the six types that iOS 11 can set up automatically for you. Maybe your email account is through your internet service provider or the company you work for. You can still manage your email on your device. Go back to Settings, back to Accounts and Passwords, and tap Add Account again. This time I'm going to choose Other.
And here I'll tap Add Mail Account. This time I have to complete these four fields. In the Name field, type the name that you want to appear in the From field when other people receive the emails you send them. So you can decide whether you want them to see your full name, just your last name, or some nickname. I'll type my first and last name. Then enter the email address I want to manage from my iPhone. And then the password. And I can even leave the Description field as is, or I can type in some other description.
I'll just clean it up a little bit. And I'll tap Next. Now at this point, the phone tries to figure out if it can determine the other settings it needs to access the email based on your email address and password. If you have an email from a large, well-known company or provider, this might be all you need to do. But if your device doesn't recognize your email provider, you'll see this screen here in which you'll have to complete some more information. All the information you enter here will be given to you by your email providing service. So what you enter here will be completely different than what I'm typing in for this example.
Now at the top here, the first choice is to pick either IMAP or POP. Again in many cases, your email provider will tell you which of these two types of email protocols it uses. Many providers do offer you a choice. But if you're adding an email account to your iOS device and you also read and manage that email on your computer, you should choose IMAP if you have the choice. It's going to make it much easier to keep your email organized across your computer and your iPhone. With IMAP, items that you've read on your iPhone will show up as read on your computer and vice versa. So I'll leave IMAP selected.
Next, complete the sections under Incoming Mail Server and Outgoing Mail Server. Again, you'll have to get this information from your email provider. Tap Next when you're done. And your device will attempt to connect to your email service based on the information you entered. If you get any type of error message, double check your settings and try again. If all goes well, you're either done, or you may see a screen like this asking you which services you want activated under this account. And in this case, I have Mail and Notes. Again, I'll just leave Mail selected.
And I'll tap Save. I can see all of my accounts here, and at this point, you can now access your email on your device. So now if I go back to the Mail app, I can see all three accounts listed here. And to access the email from any of these accounts, I just tap their name. Alternately, I can look below here where I'll see all the folders from my various accounts. So I can get to my Gmail inbox from here. I can tap Sent to see the messages I've sent, and so on.
But all your inboxes will always be listed up here at the top. Alternately, you can also tap All Inboxes which lists all of your incoming email with the most recently received messages listed from top to bottom, regardless of which inbox they belong to. It's a nice way to check all of your new email without having to switch back and forth between accounts. So that's how to set up your email on your iOS device whether you use a well-known service like iCloud, Exchange, Gmail, Yahoo, AOL, or Outlook.com, or if you use a less well-known email provider.
Garrick shows how to use Siri, the iOS digital assistant, and demonstrates how to use all the core features of iOS, such as emailing, browsing the web with Safari, getting directions from Maps, taking notes, shooting photos, watching videos, and listening to music. Plus, discover how to extend the functionality of your iPhone or iPad by installing one of the 2 million+ apps available in the App Store. The course wraps up with some essential tips to help you customize your device, protect your privacy, and troubleshoot your iPhone or iPad if you encounter a problem.
- Using gestures and 3D Touch
- Backing up and syncing music, photos, contacts, and more
- Making video calls with FaceTime
- Playing music
- Shooting photos and video
- Getting directions from Maps
- Adding events to your calendar
- Using the built-in apps
- Setting important privacy and usage options
- Controlling your device with Siri
- Troubleshooting your iOS 11 device