Monday Productivity Pointers
In this weekly series on being productive with technology, authors Jess Stratton, Garrick Chow, and Nick Brazzi introduce tools and tips to help make today's software and devices work more efficiently and powerfully for you. With everything from pointers on using Microsoft Office and Google platforms to learning social networking skills and discovering the most useful apps for your iPhone or Android device, there's something for everyone.
Grammarly extension for Chrome, Firefox, and Safari
- [Voiceover] People will often judge you based on your writing, particularly in the workplace. If you write emails in a rush spelling and grammar mistakes can easily creep into your writing. In this week's Monday Productivity Pointers I wanna talk about a tool that might really help you out. It's called Grammarly and it's available as an extension for Chrome, Firefox, and Safari. I think the best scenario for this is if you send and receive email in your web browser. I'm using Chrome and I'm gonna go to my Gmail account, I'm already signed in here, so we can see my inbox.
And I'm going to compose a new message, so I'll just click on the compose button, and I'll just write here in the body of this message. Now I'm gonna write in some text and I'm going to intentionally make some mistakes. So I've just written some text here in this message and I've made three intentional mistakes. Now one of those is a simple spelling mistake and I can see it has a red underline beneath it. The computer caught that mistake because spell checking is built into the system, but grammar checking is not.
So you can see here I wrote a important message, when I should have written an important message. And over here I typed in the word to twice. It's very easy to type in a repetitive word without realizing it. These are common mistakes that are easy to miss. Let's see how Grammarly can help us out. So what we wanna talk about are extensions, and extensions work a little differently in different web browsers, but fortunately, I can just go to the Grammarly website and the website will walk me through what I need regardless of which browser I'm using.
So I'm just gonna open up a new browser tab, I'm gonna leave that window open there, and I'm gonna go to grammarly.com. And there's a big button right here that says get Grammarly, it's free, so I'll click on that. Now depending on which browser you use it's just gonna go through the process of installing this extension and this is what it looks like in Chrome. I'll hit add extension there. So now that's been added. I can see here it's telling me that that's been added and the extension is active up here in the toolbar. And that's really all I need to do to get it going.
So let me switch back to that other tab and now let's take a look. It may take a minute for it to update, but now I can see a little notification in the bottom right corner of this text field. And that has to do with Grammarly. It's telling me I have three mistakes. And now I can see all three of those mistakes are underlined, the original one that had the red underline for the spelling mistake, but also this misuse of the word a or an, that's underlined with green, and that repeated word is underlined with red.
So I can point at one of these underlined words without clicking, I'll point at this, and you'll see this little thing pops up telling me about the mistake that I've made. From here I could manually make a change myself, or I could click on this option in this pop up that says correct with Grammarly. Just keep in mind that if you do choose the option to correct with Grammarly you will need to have an account set up with Grammarly. So let me do that. I'm gonna click on that and it opens up this little pop up where I need to either sign into an existing account or create a new account if I don't already have one.
Now there is an option for a free account and another option for a higher level account that you have to pay for. Fortunately, they have a webpage describing these two tiers of service. And if you go to this webpage you can see those details. Let's think about our options. You could simply decline to set up an account, then Grammarly will highlight your mistakes, but you'll have to fix them yourself. You could set up a free account and you'll be able to make fixes with Grammarly's help, but only on a fairly limited set of issues.
Mostly spelling and basic grammar issues. This is probably fine for most users. But the paid membership expands and offers features like sentence structure checking and plagiarism checking, which could be really valuable. With all of those variables in mind I'm just gonna go back to where we were working a moment ago and I'm going to log in with an account that I set up previously. So I'll just click on log in here and I'll type in my email address and password. And I'll hit log in.
So I'm signed in and it's activated my account with the extension in Chrome. So now I can go back to that Gmail message I was working on, I can roll over one of these underlined words, and now I can hit this option to correct with Grammarly. And now I get this new interface where I can work on my changes. It's actually gonna walk me through one by one all of the issues that it finds in this text field. So this first one is the one that I clicked on where I have a important message where it should've been an, and that's the suggestion it's making here.
And actually I want to accept that change. So all I need to do is click on it right here and it makes that change. Pretty great. The next issue that it comes to is a spelling mistake, so I could click on that to get more information, and again, I have that information over on the right side. Of course it explains the issue. And I could simply click on the suggested change, but of course sometimes you get a word that's not spelled wrong, it's just a word that the spell checker does not recognize. In that case you could choose this option to add this word to your dictionary and it won't have any issues with that word in the future, or you could hit ignore to ignore this one use of that word.
Now I'm not gonna do either of these for now, because I also wanna see something else. If I click outside of this area it sort of resets me, so now I don't have any of those issues currently selected. But it does show me a list of all of my issues over here on the right side. So I could very quickly accept the main suggested changes from here. So I could just click right here, it wants to change this with two Ss to this with one S, easy. I click on it, it makes that change. And same here, I could click on this and it makes the suggested change.
So I could fly through these adjustments really quickly. Once I'm done I just need to click anywhere outside of this box and I go back to where I was back to the normal text field I was working on. And now this notification down at the bottom has turned green, which means there are no more mistakes in my document. Now as always, if you find that you don't like an extension after you've tried it they're really easy to remove. In Chrome you can just go to your main menu, that's over here on the far right, then go to settings, then to the extensions category, and I'll scroll down here, you can see I have the Grammarly extension installed.
I could disable it by simply unchecking this box here or if I wanna remove it entirely, so it's not on my computer anymore I could click on this trashcan and it would delete it and uninstall it. Of course, extensions work differently in different browsers, but generally you should be able to go into the browser settings to disable or remove an extension. And that does it for this week's Monday Productivity Pointers. Check out Grammarly for a great tool to keep your grammar and spelling on point.
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