Monday Productivity Pointers

- [Jason Gara] Hello, my name is Jason Gara. In this week's Monday Productivity Pointers, I'm going to show you how to get started with shortcuts for IOS. Shortcuts let's you take a task, that would normally take multiple steps, and run it all in a single task. In this week's video, I'm going to show you how to scan your phone for all of the screenshots, review them, and delete the ones that you don't want. To get started, you'll need to download the free Shortcuts app from the IOS app store. I've already done that, so I'm going to swipe up to my homescreen and tap the Shortcuts icon. At the bottom of the app, you can see I have two views, library and gallery. In gallery, I can view shortcuts that other people have built and even download them to run for myself. I'm going to tap back into the library to build my own shortcut. To get started, I can press the plus button in the upper right hand corner or anywhere inside the create shortcut box. From here, at the bottom of the screen, I can see a list of the actions, or individual steps, I can add to my short cut. Tap and hold on this gray line and drag up to see more. Because I'm working with photos, I can tap into the search box and just search for photos. At the top of the list I see find photos. That's what I want so I'm going to tap on that. Next I need to tell what type of photos I want to find so I'm going to tap, add filter, and then tap again where it says album. You can see, is a screenshot, is one of the options on the list, so I'm just going to tap on that. Next, I want to delete these screenshots, so I'm going to tap back into the search box and type photos again, until I see, delete photos. I'm going to tap on that to add it to my shortcut. Now, I want to be able to review these before deleting them so I'm going to add one more step. Go back to search, type choose, and I want the choose from list action, so I'm going to add that. I need this to happen between finding them and deleting them, so I'm going to tap and hold on this and drag up. Next, I'm going to want to be able to delete more than one screenshot at a time so I'm going to tap, select multiple, and I'm probably going to be able to delete more screenshots than I keep, so I'm going to tap select all initially. And, I could just run this from here with the little play button at the top of my screen but, I'm going to show you a couple of ways to save this shortcut to make it easier to run, in the future. I'm going to tap the preferences icon, in the upper right-hand corner. From here, I can give my shortcut a name. Done. I'm going to choose the icon. I can choose both the color and the image. Again, say done. Next, I'm going to add it to the homescreen so I'm going to tap that. I'm actually given instructions. I'm going to follow along. Tap share. Swipe over. Add to homescreen. And, add. And you can see, there it is. But, I'm going to go back into shortcuts so I can show you one more way to run this. I'm going to tap, add to Siri. I need to give it a command, so I'm going to hit record. Delete screenshots. Now, if those words match what I said, I know it understood me correctly, so I'm going to say done. And I can say done again. Now, from here, I could tap that icon and run it or I can tap and hold on my side button, delete screenshots. And Siri'll run the command for me. From here, I can see that list of all of the screenshots, and they're all selected by default. If there was one I wanted to save, I could just tap that, say done. It would give me one more safety check, do I really want to delete these seven photos. I say delete, and that's it. I can run that again and again and delete all those unwanted screenshots. There are a lot more great options inside the Shortcuts app so have fun exploring the gallery, and building your own shortcuts. We'll see you next week.