Join Richard Harrington for an in-depth discussion in this video Sharing with others via iCloud, part of iWork: Workflows and New Features.
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Another great feature with iCloud is the ability to share with others. Now in my office there's about 15 people on any given day working on projects. And we need the ability to seamlessly share documents with each other. Well, one of the coolest things you could do with iCloud is not only save the document there, but then share a link to that file with others. So they can easily log in and collaborate with you. In all of the iWork applications, you'll notice a Share button in the tool bar. If for some reason it's missing, just right-click and choose Customize Toolbar and you could drag it back in.
Clicking this button brings up the ability to share via iCloud. You also have control over share settings, let's start there first. Under share settings, you will be able to see who's currently sharing the document. Lets go ahead and close that and we'll click first and choose Share link via iCloud. I now can go ahead and put this into an email message, a text message to a colleague, or share via Twitter or Facebook. You can also copy the link to your clipboard if you need to add it in another way.
Once you've done that, you'll see that the icon changes. So let's share this via email. My email host launches and it names the file and also pastes in a link. I can then send that file to a colleague and click to send her the link. She'll now receive that link and it can open and make any changes. Under the Share settings now, I can now view my share settings. Here I could see the link to the file, and this allows me to copy it. I can also choose to send the link to another person, or stop sharing the document, if I don't want anybody to make any further changes.
Let's go ahead and copy that link for a second and we'll visit the document. This will load the file into the web browser. You'll note here that the document's opened up, and my colleague's been able to make some edits to the document, adding her changes. While you can't track changes, you are able to see if two people are simultaneously logged in. This makes it easy to see who's making changes to the document, if you're both working at the same time. You also can go ahead and go right to the document to see where she's currently at.
So note, other updates are happening and I could see it that those are being made by my co-author. In fact, I can go right to where his text courser is to see what sort of changes she is making or we can collaborate via the phone or via text message. As we are taking a look at the same document and see what's happening.
This course was created and produced by Rich Harrington. We're honored to host this content in our library.
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