Skill Level Intermediate
- [Instructor] Now that we switch from paper drawings to digital drawings, it's time to start rethinking our processes that relate to those drawings. And the first thing that we need to tackle is drawing management. In construction, we know we're going to get drawing revisions throughout the entire project lifecycle and we need a system for managing and distributing these revised drawing sets. I think that the most important aspect of drawing management is making sure that everyone's working from the correct set of drawings. And using paper drawings, this was also always the hardest aspect of drawing management.
It's one thing to make sure that I have the latest set of drawings in the construction office, but it's another thing to make sure everyone in the field is using that latest set. The nice thing is that when we use a system of working with our digital drawings that has cloud storage and collaboration features, that process should get easy. Let's take a look at this rethought process and we use Procore and the sample project that we set up in an earlier weekly segment. So again this is our sample construction document.
We have 93 sheets of drawings that we setup earlier. But now the designer has sent me the revision one drawing set. So if I go over to my Drawing Sets tab, you see that all I currently have in here are the construction drawings. So let's upload our revision one drawings and see how this process works for us. We'll click on upload drawings from our computer and attach our revision one drawings.
Now I haven't really looked at revision one drawings. I don't know how many sheets are in there. I'm not sure which sheets are revised. Maybe they added some sheets. I'm really not going to worry about it. I'm going to let the software worry about it. I'm just going to click on open and let it upload those revision one drawings. Now I'm going to call this a new set called revision one. And I'm going to give a date of October 18th. I'm going to say that's the date the set was issued and I'm going to say that's the same day that I got it.
And at the point, all I need to do is click on process. And we're going to let the system handle it from there. So again remember sometimes when you upload these drawings and the system's processing them in the background, it might take a little while. You also might need to refresh your screen to see some progress. I'm going to go ahead and do that here. I'm going to refresh the screen, see if we can get it to show us the progress there, and there we go. So we have revision one is in the queue, tells us that it'll let us know when it's done. So we're going to let this process and take a look at what happens in the next step in just a minute.
Okay, so that background processing took three or four minutes and it now tells us that we have 18 sheets that require our attention. 18 sheets are ready for review. So that's how many sheets of drawings were in this revision one set. Let's go ahead and click here to review. Now this process should be pretty easy because we are uploading revised versions of drawings that already exist. So I shouldn't need to do things like find the new title block and define new areas or regions. I'm just going to click on Skip this step since this is just a revised drawing set.
And it is going to ask me to review the drawings and make sure that it named and numbered them properly. And you'll see here that it's given these sheets the revision one number. So our original drawings were revision zero which is a typical numbering sequence or numbering scheme. This first revision is revision one. It's put in the proper dates that we defined. And if we scrolled through, we'd see that it did a good job of picking out all those sheet names and titles. So I'm just going to select all of them and confirm that group of 10.
And I'm going to confirm the last eight sheets and say those all look fine. And it'll take us through the next processing step. And at this point, it's finalized all those, and you can see it's taken that single PDF file that we called revision one and it's split those out into 18 sheets. It's labeled them all as revision one, and we're ready to go ahead and publish those to the cloud so that everybody can view them. And then we'll take a look at how the system managed these drawings and how it's pushing them and how you'll know whether you're looking at revision zero or revision one.
So let's click on publish. And we get a screen that says 18 drawings for revision one were successfully published. So we're at drawing sets just looking at revision one right now. I'm going to click on Drawing Sets just to show you how the system manages these, and where you can find them. So here's our original construction drawings, 93 sheets. Here's our revision one drawings, 18 sheets. But let's look at what happens when we click on the Current Drawings tab.
Because I don't want to have to worry about jumping between those. When I click on current drawings, give the screen a second to refresh. When I click on current drawings, you'll notice that I now have in my current plan set, revision zero drawings and anything that's been revised, I have revision one drawings. So I didn't' have to go find these. I didn't have to tell the system which drawings were revised. It just matched them up based on sheet number and sheet name. So now when I click on Open, let's look at my foundation plan.
Now when I click on Open, I am automatically always looking at the latest revision, in this case revision one. And you can see here, if I zoom in, there's some clouds. That's probably what some of the revision one issues are. And if I want to go back and look at my previous revision, I just use the dropdown box and click on revision zero, and I can see what the drawing used to look like.
Any time I do that, I'm always going to get this bar at the top of the screen showing that I'm looking at a non-current drawing. Just kind of giving me a warning, this is not the current drawing. So let's go back to revision one and watch that go away. So again, let's close this and look at our current drawing list again. You can see that just because I'm using a digital drawing management system, this whole process of making sure the right drawings are in everybody's hands has sort of been automated for me.
Anytime anybody opens the foundation planner, the basement plan, they're going to get the latest version, version one instead of revision zero. Now the other nice thing about that is since these drawings are digital, I can also use the software to compare those drawings. You know sometimes when you get those revised drawings, the designer doesn't do a real great job of clouding things and calling our attention to what's new. So we can let the software just compare these digital images and find those for us. And in this case, in this system, we just do that by clicking Info.
And this gives us lots of information related to our drawings, but if we scroll all the way down to the bottom, it'll give us the revision history of sheet A102. And I can just go ahead and click on Compare revisions. I just have two to compare right now obviously so it's going to compare revision one with revision zero. And we're going to give it a minute and what it's going to end up doing is anything that has been removed in revision one, it's going to highlight in red.
And anything that's been added in revision one, it's going to highlight in green. Let's zoom in and take a look. So here we can see that same cloud I showed you earlier, but this time it's green so it kind of jumps off the page. And you can scroll in and out and pan around and find your revisions a lot easier than you could just hunting for them on the paper drawings. So at this point, we've not only switched from paper drawings to digital, but we're now using a much more efficient and effective drawing management process that allows us to make sure that every time anybody in the field opens these drawings, they're looking at the latest set and even gives them a way to compare sets to find what was new so they know what they might have to be doing different or what they might need to submit cost changes for.
So tune in next week and we'll continue this discussion on processes, and we'll look at a few more workflows that we can improve by going digital out on the job site.