Formatting text is when you change the font, size, color, and other visual aspects of the text in a document. This video introduces the main text and paragraph formatting tools in the Home ribbon. This video also briefly introduces styles, which are premade formatting settings that can apply multiple formatting characteristics to a piece of text.
- [Instructor] In this movie, I wanna cover the basics of formatting text in a document. This is how you set the size, color, font, and other visual aspects of your text. First, you need to select the text that you want to format, so I'll place my cursor on one side of this text right here, click and hold down the mouse button, and drag to select specifically what text that I want. Now this text is selected and the formatting tools that I want will be found in the Home ribbon. So, make sure you're in the Home ribbon, and then I wanna look at these buttons right here.
Starting with this button right here with the number on it, that is the size of your text. If you click on the arrow to the right of it, that opens up a menu where you can choose from these numbers. Click on a number and it changes your text to that size. Now, if you do not see the number that you want, you can just click on the number here, type in what you want, hit Return, and it applies that size. This is also where you'll go to change your font, that's the menu just to the left. Click on the arrow button here to open up that menu and you get a preview of the different fonts, the different looks for your text.
So, you can get a preview here by pointing at them. I'm gonna choose Arial, click on it, and now it's changed the font of my text. And of course, there are lots of other controls that you can experiment with. You can click this button to make your text bold, click on this one to make it italics, and so on. And if you do something you don't like, you can hit the Undo button up in the Quick Access Toolbar and that takes one step back. I'm gonna hit Undo one more time to remove that bold setting, and that's how I want my text to look. Now, there are some other options here.
What we've seen are the most standard, but there are also things like changing the color of your text. If you open up this menu right here, you can choose a color. Let me go with this sort of blue/gray color, and you see that changes your text there. But there are even more options that are not immediately visible on the ribbon. It's interesting to see that the ribbon is broken up into sections. There's the Clipboard section, we've been in the Font section, there's Paragraph, Styles, and so on. In the Windows version of Word, at the bottom right corner of each of these sections is this little button with an arrow on it, and if you click on that, you get even more options for that section.
Now, that is only there for Windows, but if you hit Cancel, there's another way to get to it. You can simply select some text, right-click on it, then go to Font and that will open up that panel on either Mac or Windows. So, in this panel, we see all of the same controls that you have in the Font section of the Home ribbon as well as some more features. So, I could go to this Text Effect section, and let me turn on the Small caps option, hit OK, and you can see it applies that to my text, and it think that's kind of a nice look for this title.
Okay, so those are our options in the Font section. There's more you can experiment with, but those are sort of the core things. Let's move onto the Paragraph section. This is where you can adjust things for an entire paragraph, make bulleted lists or change the alignment of a paragraph. Now, one nice thing about the Paragraph section is that you don't have to actually select the text first, though you do have to click and place your cursor somewhere in the paragraph that you're going to be changing, and then we can come here and play with our options.
For example, I could change the alignment so it's aligned to the left or the right or to the center. And if you want more options, you can click on this button here, if you're on Windows, and that opens up a panel with even more options. For now, I'm just going to cancel this. And then, I do want to briefly talk about styles. With styles, you can select a piece of text, and I do have to select it, so I'm gonna select this line right here, then you can choose a style, let's choose Heading 1, click on that, and you can see that it applies multiple formatting controls in one move.
This changed the font, the size, and the color all at once. This is a great way to apply quick formatting changes multiple times within your document while maintaining some consistency. I plan to apply this Heading 1 style to several other lines in this document, and when I do that, I know that all of those lines will have identical formatting. And if you don't like any of these default styles, you can right-click on one, hit Modify, and you can change any of these formatting properties for that particular style.
Any changes that you make here will be applied to any pieces of text where you've already applied that style. So, clearly, there's lots more to styles and a lot of other formatting options as well. As always, you can check out the Word Essential Training course to take a deeper look at those tools.