Join Chris Grover for an in-depth discussion in this video Working with SmartArt, part of Learning Word 2010.
One of the biggest issues with adding graphics to a document is that you can spend just loads of time adjusting and formatting and tweaking all the little details. If you're not a graphic artist by nature, it can be even more of a time sink. Now, that's where Word's Smart Art can help. Smart Art gives you lots of images and things that you might want to use, and they're very flexible. Let me show you how they work. Suppose you have a memo like this that's going out to your staff and you want to pop an organizational chart into it. You can go up here to the Insert tab and you could use one of these shapes, but it'd be a better option to use Smart Art actually.
You click on Smart Art, you get this little box where you can see different types of art and this button at the top shows all the art together, but you can zero in on lists or processes. You get a little thumbnail of the image over here, but if you click on that, you'll see a little bit larger preview over there. And there are a lot of different styles and all you have to really do is go through here and pick one that works for your project. I'm going to go with this Hierarchy group here and I think I like this guy right there.
I think that one is going to work for us. So, I'm going to click OK. And now, that pops in raw image into my document. Still some more needs to be done. I need to provide text in all of these places where it says text and you may recall that where there are brackets and templates and other things, that often means this is your job here, you need to put something in here. We can re -size our image a little bit if we want to. So, you have some of the other standard formatting options but one of the first things you want to do is to put your text in place so we could put the big kahuna at the top of our chart here.
We might want to make this a lesser kahuna. And then, we could put numbers in these other ones just as placeholders while we're working with it. So, there's our chart. It's just that easy to add text to it. You can see it creates an outline over here. You can add text here, or you can add text over here if you want to. You can eliminate and element, so I'm going to select that. I could format it, re-size it, make these things just like you would any other image, but I can also right- click and cut that element out of it.
You can see our chart just really quick reformatted itself. The lines changed, the everything else changed to accommodate the change that I made to it. And that's the area where you'll really save a lot of time when you work with Smart Art. It is smart in terms of knowing how to add and remove elements to it. Suppose we wanted to add another element, (SOUND) we could do that just by typing it in there. So, in addition to the text and restructuring our chart, we have the other options that you would have in formatting.
So, you can add special effects, you can select several elements in the chart, and you could change their appearance with fills, outlines, and things like that, Shadow effects. So, in this lesson, you saw how to add Smart Art to the printed page. You learned how to add and remove elements from a Smart Art chart and you saw how to perform other re-sizing and formatting tricks.
- Exploring the Ribbon
- Creating a document from a template
- Saving different file formats
- Editing text with Cut, Copy, and Paste
- Adding tab stops to the ruler
- Finding and replacing text
- Working with header and footer text
- Using Word styles
- Creating bulleted and numbered lists
- Adding a table of contents or index
- Restricting editing
- Printing documents, envelopes, and labels