In this video, learn how to work in Outline view. Author Jen McBee demonstrates how to work in Outline view to demote and promote headings and text in a Word 2013 document, and how to move a group of text from one area of the document to another. She also
- [Instructor] Working in Outline View helps you manage a document's paragraphs and headings without getting lost in all of that text. In Outline View, we can promote and demote text, move text around, and control how much detail we actually see in our document. In this video, we'll cover all three of these topics so that you'll be more comfortable working in Outline View. Let's go ahead and take a look at our document 03_01 Outlines.
I can see right away that we have a couple of headings that need some style attached to them. Our Landon Hotel title, West End London is a subtitle and then we have Event Information as a title and then Business Meetings as a subtitle. Let's go ahead and go into Outline View. I'll go to View and Outline. When I click on Outline, I have a new tab available to me called Outlining. If you don't see this tab when you click on Outline, right click on the view tab and go down to Customize Ribbon and just make sure that Outlining has a check mark next to it.
You're going to need this tab in order to work in Outline View and be able to promote and demote the information. So let's start with our title, Landon Hotel. You can see that as of right now, it's formatted as Body Text. And Body Text is the same style as Normal in our document. On the left-hand side, I see a Promote button. I'll go ahead and click Promote and notice that it changed the level to Level 1.
I have Levels 1 through 9 that I can apply as well as the Body Text. Let's move down to our subheading, West End London. I can use the drop-down menu and change that to Level 2. Underneath, I see just the first line of that paragraph and that's because in my Outline Tools group, I have Show First Line Only selected. When I remove that check mark, I can now see the entire paragraph. But I'm really focusing just on the headings when I'm working in Outline View.
So let's go ahead and check that off again so that I can just look at my headings and go ahead and change the level by promoting or demoting the information. Here's my Event Information heading. I'd like to go ahead and make that Level 2. And then underneath, I have Business Meetings. Let's make that Level 3. Still seeing the first line of text in each of my paragraphs, I can go ahead and come to my Show Level drop-down menu and ask it to only show me Level 3.
See how it collapses all of the text that's underneath each of these headings? Just keep in mind, this is so we can just focus on the headings in this document. Let's go ahead and have it show all levels and apply just a couple more styles to the information. We have another heading underneath Business Meetings, High Speed Internet Access. Let's go ahead and change this to Level 4 and I think that's all the styles that we need to apply.
Now we want to go ahead and move some of the text around in our document. I'm going to deselect Show First Line Only. And instead of all levels, I'd like to see just the first three levels. I collapsed everything down so that I can now grab the Weddings and Social Events section and move it up above Event Information. I'll click on the plus sign, hold my mouse down, and I'm going to drag this up right underneath our subheading, West End London.
Look how easy that was to move that entire group of information to another location in the document. Let me show you what that looks like. Let's go ahead and close our Outline View, scroll back up, and you can see that Weddings and Social Events is now the first subject in this document. I hope you've seen how much easier it is to work with long documents in Outline View. Practice viewing your documents in Outline View and promoting and demoting your headings, and move some text around.
Doing so, will better prepare you for the MOS Expert Exam.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for contact hours and professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc. To begin, Jennifer provides an overview of the certification program. She then walks through all of the certification objectives, including how to get hands-on experience with downloadable sample documents. She concludes the course with a full-length practice test that emulates exam 77-426, and shares solutions to each of the exam challenges.
- Managing and sharing documents
- Modifying existing templates
- Resolving multi-document style conflicts
- Designing advanced documents
- Working with outlines
- Creating advanced references
- Creating and formatting a table of contents
- Creating custom Word elements
- Configuring language options in documents