Join David Rivers for an in-depth discussion in this video the Word environment, part of Word 2003 Essential Training.
Microsoft Office Word 2003 is the world's leading word processing application. It can be used to create work with wide variety of documents from simple letters and memos to complex newsletters, manuals, forms and reports. Now before we can begin to work with Word, we obviously need to start it up, then we need to feel comfortable in our new environment. So in this lesson, we will start Word and then we will get acquainted with Word's user interface. Now just before we actually launch the application, I want you take a peek down here at the bottom right-hand corner of your screen because we have got some new icons that may have appeared down here at the bottom that you are not familiar with and you all have to do is speech recognition.
We have a microphone down here that allows us to go in and setup our microphone settings. We have other speech tools that we can access for speech recognition, and we have got a Help button here to help us get set up. We won't be using any of these icons in our lessons. So let's skip over that and go right into launching Word. Now we are going to do that from the bottom left-hand corner of our screen, so let's move all the way over here to the left- hand side, and we will click on the Start button. Here's where we start everything. We even start turning off our computer from here which doesn't make sense.
But everything starts from the Start button including from All Programs > Microsoft Office and there it is at the bottom, Microsoft Office Word 2003. Now if you have installed the Professional edition of Microsoft Office, you will see a whole bunch of other applications including Publisher, PowerPoint, Outlook. If we move up to the top, we have got a number of Office tools that are at your disposal. We are going to focus down here on Microsoft Office Word 2003. So let's give it a click.
Now with Word now up on our screen, it's time to get familiar with the various command bars, buttons and toolbars that make up the Word window. So let's start right up here at the very top of our screen. This blue bar going across the top is our Title Bar and you will notice on the left-hand side here, it says, we are working on Document1, it's a new document. The name of our file will always appear up here in the top left-hand corner. Also Microsoft Word appears here and that's the application that we are working with. We move all the way over to the right-hand side of our screen.
We have a few buttons that will allow us to Minimize our application, Restore and/or Maximize our application. Now we have got this red button at the very top that will close down the entire program when we're finished using Word. Now just below the Title Bar, we have got something called the Menu Bar. I am going to move all the way over here to the left-hand side because you will see that we have got a number of Menu items. Now the first item is File, then we have got Edit, View, Insert and so on, all the way over to Help.
Now this Menu Bar is going to be familiar to any of you that have used any Word, WordPerfect, any other applications that use Menu bars, and they are all kind of set up in the same fashion so that if you are familiar with one you are going to be familiar with another one. Under the Menus, we have got tons of applications, so we have got features that will allow us to do absolutely everything possible in Word and they are all found under these menu items, under pull-down menu. So for example, if I click on Help, look at that, we have got a number of Help options to help us get started using Word.
As I scroll across the Menu Bar, we have got Window and Table options, Tools and so on. Now a pull-down menu, when it's appearing like this can be closed by clicking the menu item, just the same way you clicked it to open it. Now below the Menu Bar, we have got a couple of toolbars. Over here on the left-hand side we've got a number of tools that actually represent Menu items. So for example if I hover over this first one, you will see that this is the button I have used to create a new blank document. Well I could find that under the File Menu.
I have got Open and Save as well. They are also found under the File Menu. So these are really just shortcuts for going up into the Menu items. As I scroll across to the end of this toolbar that we call the Standard Toolbar, you will notice there is a little drop down button here for Toolbar Options. If I give that a click, you will see that there is a whole bunch of other buttons that are not appearing on the Standard Toolbar. Now if there are buttons here in this list that I like to use quite often. Just by clicking here, it will automatically appear on the Standard Toolbar, in an area where I can see them without having to click on this drop down.
You will see this as we move on a little bit later. Just to the right of the Standard Toolbar, we have what's called the Formatting Toolbar, and over here is where we do a lot of formatting. For example, if I wanted to Bold text, Italicize, Underline, I have got Alignment buttons. All of these have to do with formatting my text in Word. This is called the Formatting Toolbar. Now what you are looking at here is the default layout. So we have got our Title Bar, a Menu Bar and we have got a couple of toolbars showing up, the Standard and the Formatting toolbars, and then just below that we've got rulers showing up as well.
So this ruler here, is kind of telling me, where my margins are, the width of my paper, and I've got another ruler, go over here down on the left-hand side and it's kind of telling me, as I scroll down through my documents, how far down the page I am. Across the bottom of our page, now we have got some buttons that will help us determine how we want to view our documents. So they are called the View buttons. Now if I click on this first one, I go into what's called Normal View, and just as I hover over some of these other buttons, you will see I have got Web Layout View, Print Layout, Outline, and there is a new one called the Reading Layout.
We will get into those a little bit later as well. Move around the right-hand side of our screen, now we've got what's called our Vertical Scroll Bar, and once we have got documents that are open, especially long ones, and Scroll Bar comes in handy. Scroll Bars are going to let us scroll down through our documents. Now if we've got wide pages on our screen, we would use this Scroll Bar down here across the bottom of our screen. This Scroll Bar is going to allow us to scroll left to right through wide pages. Now for example, if you are working on an 8.5?14 sheet of paper and you turn it sideways, something we call Landscape Orientation, well, you may not be able to see the entire document on your screen.
So you will need to scroll left or right using this Scroll Bar. Move on the right-hand side of the screen, we have also got this Pane showing up, and it is, if we look at the very top, our Getting Started Task Pane. Now there are all kinds of Task Panes available in Microsoft Word 2003, and the one that shows up here every time we launch Word, is our Getting Started Task Pane. Here's where we can go, for example, to connect to Microsoft Office Online. We have got an option here for getting the latest news again, you've got to be online for that.
Automatically update the list from the web, and we have got a little Search Window here if we need help on anything. Just below that, another little window in our Getting Started Task Pane. You've got the most recent documents we have worked on. We can get More, and we can go here to quickly create a new document. Now if you remember as we were tuning our desktop here, we saw that way up in the top left corner on the Standard Toolbar we had a button for creating a new document. So you are going to find out that as we go through these lessons, there are many ways to perform one task.
We are going to always try and get the quickest, easiest way to do that. This Task Pane like any of the others that come with Word can be closed by clicking the little Close button here in the top right corner. So let's go ahead and do that. As you are hovering over the close button give it a click, and now you are looking at your document without any panes. Alright, the very last area that we are going to look at is in the bottom right-hand corner of your screen, and you will notice that as I hover over these buttons, I have got Next Page, Browse Object and Previous Page.
When we get into some of our larger documents, it's very handy to be able to come down here and move from page-to- page or to click the Select Browse Object button, and I am going to do that right now. It's a list of whole bunch of options I can browse by. For example, if I have a number of tables in my document, I can come down here to Browse by Table, give it a click, each time I click these buttons to move from the previous to the next, it's not page anymore, you will notice it's next table and previous table. So this can really save you a lot of time when you are browsing through your documents.
I am going to switch it back here to Page by giving that a click and you will notice as I hover now that my Browse by button is set to Page.
Please Note: Word 2003 Essential Training lessons are demonstrated on Microsoft Office 2003 for Windows. Due to differences in the Windows and Mac interfaces the lessons are not entirely consistent with Office X for Mac. The fundamentals of Word are similar on both the Windows as well as Macintosh platforms, such that users of Office X Word on the Mac can still learn the fundamentals of Word from these tutorials. As well, Mac OS X customers can purchase or view this title on a Macintosh.
- Creating and saving documents
- Formatting text
- Formatting document pages
- Using find and replace
- Printing documents, envelopes and labels
- Working with graphics
- Working with tables
- Working with templates
- Office integration