Skill Level Intermediate
- [Instructor] On occasion, you may need to print out a Word document to send it via old fashioned mail, which means stuffing it into an envelope. Well, on the envelope you could take a pen and write down the address, return address, or for a more professional look and feel, you might consider letting Word take care of the envelope and printing it right to your own printer. That's what we're going to do in this week's Word tip. Print out a single envelope. Now, it could be used with the document like the document I have open right now, you can see the name up here if you have the exercise files, Envelopes064.
Open up this file and you'll see what I see, which includes a name and an address right here at the top of the letter, actually. Well, Word's smart enough to recognize that and use it. There was a time, and don't follow along right now, where you could go to File, New, to create a new blank document and turn it into an envelope by going up to Layout and then going to the arrow in the bottom corner of Page Setup. This opens up the Page Setup dialog where we can go to Paper and choose from a preset.
There are a couple of envelope options like Envelope Comm 10, which is the business. Doesn't look like the right orientation, you'd go to margins, change it to Landscape, click OK. There might be an issue with the printable area and the margin, so clicking Fix fixes that up. So you can click OK again. Takes you to a blank envelope where you'd need to adjust margins at the top and the left to put in a return address and know where to go on the envelope to type in the mailing address. This is a lot of work and it's unnecessary. So, let's go up to File, if you were following along and close that up without saving it.
And get back to our letter. An easier way is to go to the Mailings tab up here, even if you have a blank document. Click here, and you'll see over here on the left hand side an envelope's button. Click this and look what happens. Already, the delivery address is filled in for you. It's been taken from the page in behind. Now, you could change any of this by simply clicking in here and making adjustments. But, it's exactly what we need. Down below, you'll see a return address area which you can choose to omit or keep and if you don't see anything here, it means you haven't done this before.
When you put in your first address, it's likely going to be your own. You can choose to make it the default so it always shows up here. And if it's not what you want, you can simply come in here and make adjustments. I'm actually gonna add my name here and press Enter, and that will be my new default if I accept it now. Before we print this out, we need to make sure that our printer is going to be able to handle it. I look at my cassette tray, it takes envelopes, maybe I need to do a manual feed. Well, to adjust those options, go to the Options button down below or click Feed over here on the right hand side.
Either one is going to open up envelope options. With Feed selected, you can see there are a number of different ways to feed an envelope, so you'll want to look at your printer and match up the diagram. I look at mine and they actually have to go face down. So, I'm gonna choose face down and now I can see it's actually this one that I need to select. It's already selected. Down below, it's coming from the cassette. You may have a different printer and another option, such as manual feed. Go ahead and select that, if that's what you need. We can also check out the envelope options from here.
If you want to change up the envelope size, for example, and the fonts being used for both the delivery and the return address, you can do that. I'm gonna leave everything as-is and click OK. Now, I'm ready to print this out. Now, before you do, you might wanna add it to your document. Clicking Add to Document creates a new page above your letter. Watch this. Click Add to Document, click Yes to set that new default. There it is. And now I have a new page, which is my envelope, it knows exactly where to place things.
I don't have to work with margins, et cetera. And as I scroll down, there's my letter. So, I can actually print these both out. If I wanna print just the envelope right now, I can click anywhere on this page, and just like you'd print a single page, go up to File, and Print. You'll see more print options this way as well. Now, if I wanted to for pages, I could choose just this page or current page. And I'm gonna do that. Print Current Page, that's just the envelope, that's the preview I see.
And you can see all of the other print options. Yours will be different with a different printer. And off we go. Sending it to the printer, you'll wanna have it ready in the tray or in the manual feed before you click Print. But as you can see, it's a fast and easy way to create a single envelope that may or may not go with a letter that you're working on here in Microsoft Word. The fastest and easiest way to print out a single envelope.
Q: Why can't I earn a Certificate of Completion for this course?
A: We publish a new tutorial or tutorials for this course on a regular basis. We are unable to offer a Certificate of Completion because it is an ever-evolving course that is not designed to be completed. Check back often for new movies.