Skill Level Intermediate
- [Instructor] In this week's Word Tip, we're going to explore how you can use highlighting to quickly move from parts of your document to another when you might be say reviewing a document, studying for example. It involves using highlighting and advanced search functionality. Now you can work with any document you like or if you have the exercise files and want to follow along with me step by step, open up DB assignment 054. We're going to start by marking up this document. Let's say we're studying for a test.
That would be one scenario. Could be reviewing a document for somebody. We're going to highlight the areas we want to remember. So we go into the document and to highlight, we can go up here to the ribbon in Font group, click the dropdown and choose a color. I'm going to go with yellow. With that selected now, all we have to do is click and drag over the content we want to markup. So I'm going to just click and drag over some content here like this short sentence, and release. Notice I'm still using the highlighter. We'll scroll down a little further onto the next page.
We see something that we want to make sure we remember. So we click and drag over it 'til we get exactly what we want. Continue on to the next page or maybe even skip that page onto another and when we see something that needs to be remembered, again, we can click and drag over it to highlight it and it becomes highlighted in the color of our choice. So this is just first step, highlighting the content you want to be able to access quickly. Could even be inside a table. When you're done, go back to the highlighting dropdown and choose Stop highlighting, and that way you can see you're just back to your normal mouse.
Okay, now for the search functionality. If we want to go back to those spots quickly, we can use the Find dropdown. Up here on the ribbon still with the Home tab selected, click the dropdown arrow and go to Advanced Find. It's here where we can choose what we're looking for. Now if there's anything in the Find what field, just highlight and backspace or delete it. We're not actually looking for any specific text. We're looking for formatting. So if you need to, click the More button to open this bottom section up.
If you're already seeing it, the button says Less. And from here, we want to go down to format. Click the dropdown, and you'll see at the bottom of that dropdown menu, highlight. Select that and now you can see we're looking for highlight. So anything that is highlighted is going to be found when we go from one to the next to the next. And as you can see, there is a Find next button. And we can click Less here so this little dialog is smaller. We can move it around and click find next.
You can see it goes right to that highlighted content in our table where we left off. Keep clicking the find next button or simply hit enter on your keyboard to go to the next highlighted content. And again, we can move this around so it's out of our way. I'm going to move it up here in the top left. Now I'm reviewing the content that was highlighted. I press enter again to go onto the next one. And again, you may need to move this around. Hit enter to go to the next one. There it is. And again.
Eventually you'll reach the end. You'll click okay, and you've gone through the entire document right directly to those sections that were highlighted. So think about using this in a very long document, how much time you could save going from page to page to page directly to the highlighted content. When you're done, of course you'll want to remove all of the highlighting. So let's close up our Find and replace dialog. Now we'll select the entire document. We can do that using a keyboard shortcut, control a.
Control a selects the entire document and now we can go back up here to the ribbon, click the dropdown for our text highlighting and choose no color. Now you'll notice the highlighting has disappeared and you are able to review your document quickly going from highlighted area to highlighted area using advanced search functionality.
Q: Why can't I earn a Certificate of Completion for this course?
A: We publish a new tutorial or tutorials for this course on a regular basis. We are unable to offer a Certificate of Completion because it is an ever-evolving course that is not designed to be completed. Check back often for new movies.