Join Gini von Courter for an in-depth discussion in this video Word 2016 features for long documents, part of Word 2016: Creating Long Documents.
- [Instructor] Many of us fire up Microsoft Word and do the same things with it over and over again. We create a short document, perhaps a memo or a letter or a proposal, and then we turn it off and the next time we fire up Word, we use exactly the same tools, and we're very familiar with the items on the Home tab and perhaps the Insert and Design tabs as well. But Word includes other features designed specifically for the creation of long documents. This is an overview of the tools that I'll be showing you in this course.
We'll begin by using Outline View in Microsoft Word. Outline View is a powerful view that allows you to create an outline of your document, and, unlike simply creating an outline on paper or typing some topics into a list in Excel, Outline View actually formats your headings at the same time that you're creating the outline, so when you're done building your outline, you have a document that you can then quickly and easily add body text to, in Print Layout View here.
Outline View has some other benefits as well and you can return to it any time you wish. Outline View gives you a very fast way to rearrange sections. For example, I can quickly and easily move one section and rearrange my document, and when I do that, all of the text that would be associated with that section or any sub-points below it, subheadings, move along with it. If you're not familiar with this view or if you haven't used it in a while, I would encourage you to dive into your document starting here in Outline View.
When we're done with Outline View, I'll also show you how to create master documents. Master documents are created from Outline View and allow you to have a master document along with sub-documents. This is a way to split up a really large document not 20 pages or 50 but a hundred pages, 200 pages, to make it easier to manage and easier to work with. This is a feature that I save for my truly gigantic documents in Microsoft Word.
After we've designed our document, we'll look at some of the features that allow us to quickly and easily create a long document. You'll see how to add footnotes and end notes, how to insert citations, manage sources, insert captions for images and other illustrations, mark index entries, and create an index and automatically generate a table of contents that is dynamic and can be easily updated.
We'll also look at building blocks, many of which are found on the Insert menu, page numbers, headers and footers, and see how those interact with sections. We'll also add a cover page, and then we'll finalize our document so that it is ready to print. These are just some of the features that we will explore in this course, features that you could use in shorter documents, but which are designed and are of special use for those of us who author longer documents.
- Structuring your document
- Adding and using captions
- Researching and creating citations
- Creating a table of contents
- Numbering chapters and sections
- Inserting headers, footers, and watermarks
- Adding the finishing touches to a document