Explains the benefits of switching from Word 2003 to Word 2007 and the key differences users need to understand.
(upbeat music) - [Voiceover] Hi and welcome to Migrating form Microsoft Word 2003 to Word 2007. I'm David Rivers, Microsoft has incorporated some major changes and improvements in Word 2007 so if you're considering migrating from Word 2003 this title will help to make your transition to Word 2007 a smooth one. We'll begin with a tour of the new and improved user interface, namely the ribbon, where you'll find easy and logical access to the various features and functions in Word 2007.
Then we'll investigate the various options for staying compatible with older versions of Microsoft Word, such as the compatibility checker and compatibility mode which will be very helpful if you're working in a mixed environment. The way you perform many of the common commands in Microsoft Word 2003 may be performed differently in Word 2007. We'll investigate the office button for common file related commands and we'll work with the quick access tool bar to help create a more efficient work environment. We'll also work with the mini tool bars for even faster access to related functionality when selecting content in Word 2007.
Lastly, we'll examine ways you can customize the user interface to personalize your work environment, let's get started.
- Comparing the Word 2003 and 2007 interfaces
- Working in a mixed Word environment
- Dealing with file compatibility issues
- Changing the default file format
- Using keyboard shortcuts
- Understanding Compatibility Mode
- Creating macros
Skill Level Appropriate for all
Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?
A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document. If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.
Then, in a blank document,
- Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
- Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.). Any formatting you do not specify at this time will default to the formatting used in the current document. For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
- Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery. Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it. Each time you insert it from the gallery, the formatting you applied will be inserted with it.