Learn about grammar and spelling options in Word 2010. Author Jen McBee focuses on options you will likely encounter on the Word 2010 MOS exam.
- [Narrator] Spelling and grammar check. We love it. We hate it. Red underscores, green underscores, blue underscores, what does it all mean? In this video we will learn how to configure Word options so they work for you and doesn't make working on your documents harder than it should be. We'll learn how to set spell check and grammar check. I'll also show you a quick tip on how you can check to see if you have any spelling or grammar questions from Word. Knowing how to configure your spelling and grammar settings in Word 2010 is a skill you might be asked to demonstrate during the Word 2010 MOS exam.
We'll focus on the settings you may encounter on the exam. I have the 06_01 exercise file open, so if you're ready, let's tackle this topic. As you probably know all Office programs have the ability to check the spelling and grammar of your documents. You have options for checking spelling and grammar. You can do it all at once or you can check spelling and grammar automatically and make corrections as you go. You can also turn the automatic spelling and grammar off as needed.
Let's go into Options and see how Word is currently configured. We'll go to File, down to Options, and in the Word Options we see several tabs that have different settings that we can configure. For this video we're going to focus on the Proofing tab. By default there are several settings that have been set for you such as ignore words in upper case, ignore words that contain numbers, and ignore internet and file addresses.
It's also configured to flag any repeated words that you accidentally type into your document. These are the ones that I want you to focus on because these might be on the exam. Check spelling as you type. Use contextual spelling. Now contextual spelling is underlined in blue. Words like present that you would get for your birthday, and present such as the current time would be underlined in blue if they were used incorrectly in a sentence.
Also, mark grammar errors as you type, those are the green underlines. We also have selected check grammar with the spelling. Now during the exam, you may be asked to turn off check spelling as you type or turn off check grammar with spelling, and this is exactly where you're going to come to do that. I'll leave these settings just as they are and go ahead and click okay. Now I mentioned I would show you a quick and easy way to see if you had any questions from Word.
In other words, do you have any misspelled words, or anything that's underlined in green showing a grammar error. I see in this document we do have Santa Monica misspelled. Now if this were on another page and we couldn't see it right away, we can always look at the status bar. If there are no spelling questions in your document, this book will have a check mark on it. Because it has a red X, it's telling me that there are some proofing errors that were found.
I can go ahead and click on it and it will go ahead and take me right to that error and it also opens up the suggestions window and it's showing me that I can or should spell Monica this way. I'll go ahead and click on it to accept it. Perfect. I see that we have a couple of other questions, so I'll go down to the dictionary, click on it again and this time it's taking me to the word one. Wondering if I want to capitalize that or have it lower case.
So when you're ready to spell check your document, sometimes it's easier to go step by step and use this little icon down here. But you of course can always go up to Review and run the spelling and grammar checker right here. The main points in this video are how to check and change the spelling and grammar check options. These are skills that you may be asked to demonstrate during the Word 2010 MOS exam. So just make sure that you're comfortable with where those options are and how you can go in and change them.
Explore the Microsoft certification program and then walk through all the exam objectives in detail. Learn about sharing and maintaining documents, formatting content, applying page layout and reusable content, including illustrations and graphics, proofreading documents, applying references and hyperlinks, and performing mail merge operations. Get hands-on experience with free downloadable practice files and take the challenges to test your skills. The course wraps with a full-length, 50-minute practice exam.
- Preparing for the exam
- Creating new Word documents
- Protecting and sharing documents
- Formatting content using font and paragraph attributes
- Creating tables and custom bullet characters
- Inserting breaks, headers and footers, and watermarks
- Adding and formatting illustrations, graphics, and SmartArt
- Creating Quick Parts from existing objects
- Proofreading documents and configuring AutoCorrect
- Applying endnotes, footnotes, and hyperlinks
- Setting up and executing a mail merge
- Taking a full-length practice exam