Join David Rivers for an in-depth discussion in this video Understanding the new file formats, part of Migrating from Word 2003 to Word 2007.
Microsoft wanted to make it easier to move files between different…applications while making file sizes smaller than those saved in the old…binary formats, so they developed a new default format based on the Extensible…Markup Language, or XML.…Now all of the Office 2000 programs, including Word 2007, use this new file format.…Files created or saved in this format are indicated by an X in the file…extension. We are going to check it out now.…We are going to start, though, with this document called Announcement, and you'll…notice on the Title Bar, if you open this up, Compatibility mode shows up next to…the name here on the Title Bar.…
And that's because this is an older file format.…We can view the different formats by going to the Office button, and we'll just…hover over Save As and on the right- hand pane, you will see a number of…different formats to choose from.…At the very top is Word Document and this is the new default format.…The extension will be a .DOCX extension, which is an XML-based document.…
- Comparing the Word 2003 and 2007 interfaces
- Working in a mixed Word environment
- Dealing with file compatibility issues
- Changing the default file format
- Using keyboard shortcuts
- Understanding Compatibility Mode
- Creating macros
Skill Level Appropriate for all
Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?
A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document. If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.
Then, in a blank document,
- Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
- Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.). Any formatting you do not specify at this time will default to the formatting used in the current document. For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
- Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery. Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it. Each time you insert it from the gallery, the formatting you applied will be inserted with it.