In this video, learn the default autocorrect options and how they work, as well as how to access proofing and autocorrect options to customize them to suit your specific needs.
- [Narrator] Have you ever been typing away in a Word document, you know you made a typo, you go back to fix it, and it's not there. It's been fixed for you. Well, here in Word 2019 there are a number of autocorrect options that will automatically fix things up. Common typos, for example. Capitalization, the names of days and months. Well, we are going to explore autocorrect, and how you can to customize it to fit your needs. We're going to start with a new blank document. Go head, and click file and new blank document.
Right here, with the cursor flashing the type left hand top of our screen, we are ready to start typing. Let's type in 'welcome to this course' but don't type in a capital W. Just type it in lower case, welcome, hit the space bar, and look what happens. It gets capitalized for you. Word knows this is the beginning of a sentence, it will do the capitalizing for you. We'll continue with 'to this course on Word 2019'. Hit the period, leave a space.
Type in today with a lowercase T, today is, oh, when you hit the space bar and continue typing it gets capitalized, beginning of a sentence. Let's type in Wednesday in lowercase, notice as we continue to type it actually pops up, indicating we probably want to type in Wednesday and all we have to do is press enter to finish it off and get it capitalized for us. Let's type in October in lowercase. You can see we don't have to type much before Word recognizes you probably want the month October, and we can hit enter to put that in.
And we'll continue and just type in some numbers. There we go. Alright, hit enter a couple of times. Let's try a couple of words that are often misspelled. Not necessarily misspelled, but just the way we type quickly can cause typos to happen. Type in 'this and' but type in A D N leave a space, you can see it gets fixed. There we go, that's an example. Hit enter again a couple of times. Type in the word receive, lowercase R and we'll reverse the I before E except after C rule.
I E V E, leave a space, it gets capitalized and it gets corrected for spelling. These are all part of the autocorrect options we are going to explore now, because you can customize them. Let's go up to file tab, then go down to options, and from here select proofing. There are number of proofing options, including right at the top our autocorrect options. And you can see some other things that can be ignored down below for example if something is typed in uppercase we can have Word just kind of ignore it for autocorrecting things like case and spelling etc.
It could be an acronym, it doesn't need to be a spelling error. So we can ignore things like that, any words containing numbers, file addresses, internet addresses, email addresses etc. Let's go up to autocorrect options, click that button. Here you'll see some of the things that have been happening, for example, capitalizing the first letter of a sentence, same thing that would happen in a table cell, capitalizing the names of days, we saw it work with months, as well. Even if you hold down the shift key a little too long and the first two characters get capitalized Word will automatically fix it so only the first letter will get capitalized so long as this is checked off.
If you don't want that happening, you simply de-select the checkbox. I like it, I'm going to leave it checked, like so. Now down below is where we see an alphabetical listing of things that will be replaced and in the right hand column what they will be replaced with. Some of these are shortcuts, not necessarily typos, if you want the copyright symbol, for example, you can see Word already has it in here. It's a C in round brackets. We'll try that in a moment. Continue scrolling down and we get into some common typos, the word about, for example, accident, spelled with a A should be a E, that'll get fixed.
We saw received get fixed for us earlier. Keep going down and there's the word A D N, type that in and it gets replaced with the word and. And, here's the cool thing, you can add your own if you want. For example, if you don't want to be typing in 'red 30' all the time you can put in a shortcut like "r3". Now click in the replace with field and type in exactly how you want red 30 to appear. Capital R E D with a 30 attached. When you click add it gets added to the alphabetical list.
Let's try it out. Click OK. Click OK again. And type in r3, leave a space, and it gets replaced with RED 30. Let's try an open round bracket, the letter C, and a closing round bracket. You can see as soon as we hit the closing round bracket we get the copyright symbol, just like that. So, that's an example of some of the things that will automatically get corrected for you. Cool thing is you can turn some of these features on and off, and even add your own little shortcuts.
- Opening, closing, and reading documents
- Finding and replacing text
- Changing font formatting and text case
- Formatting text with styles
- Working with paragraph text
- Creating bulleted and numbered lists
- Illustrating your documents with shapes and images
- Setting proofing and autocorrect options
- Sharing and collaborating with others