Learn how to send a copy of your document in a variety of formats via email right from within Word, without leaving the app to access your email application separately.
- [Narrator] Another popular way to share your Word documents you create here in Word and Office 365 with others, is to send it to them in an email. Now you don't have to launch your email application, start a new message, find the file, and then attach it to that message and type out what it is you want to share. Instead, you can do it all from within Microsoft Word. That's what we're going to do, with our Tech Connect 09 document here. All you do is click file, and then go down to share. From here, you could upload it to one of your cloud services listed here.
Yours may look different than mine. But down below is where you can instead, attach a copy of this file to an email message and that copy could be converted to PDF on the fly. Or if you simply want to share the Word document with others, you would make this selection here first. But why not send them a read-only copy, converted to PDF. You don't have to do any of the work. It's all done for you. In fact, even the email message is created for you. All you have to do is fill in some blanks. So let's choose send to PDF.
Now this'll launch your default mail application. Mine's Outlook and you can see it's launched here and a new message has already been started. I can type in who I am sending it to. I'm gonna type in Karen Leslie. You can see the subject is the title of our document, Tech Connect 09. That's the name of the file we're sending. You can see it down below. It's already attached and it's a PDF version. A read-only copy of our document. All we have to do now is type in the message down below, if we so choose.
It's optional. I'm gonna type in something quickly like, Hi Karen. Here's the document I promised. There we go. Ready to send it off and that was fast and easy. I didn't even have to leave Microsoft Word to create a new mail message, attach a copy of this document in read-only format, converted to PDF on the fly. Fill in a couple of blanks and away you go. That's an old-fashioned way of sharing. Now if you actually wanted to share with others and collaborate on the document, in other words, have more than one person working on the document, in that case, you do want to save it to the cloud and share a link with people that gives them access to your file, instead of multiple copies of your file, that need to be consolidated in the end.
We'll talk about how to do that next.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.