In this video, learn how to convert and download a Word Online document for sharing a copy of your document in a different format, such as PDF, ideal for sharing a document for viewing only.
- [Instructor] If you prefer to provide…a read-only copy of your Word document to others,…such as attaching it to an email, for example,…there are some other options here in Word Online.…For example, with our Red30 Tech document open,…or any document you might be working with,…go up to the File tab here and chose Save As.…From here you'll notice some other options…like Download as PDF.…Two things happen when we select this.…First, a copy of our current document is going…to be converted to PDF, portable document format.…
It's a very popular format for read-only files,…easy to attach to emails, and people receiving them…all they need is the free Adobe Reader download,…for example, or preview on a Mac to open it up…and see the contents.…It's enough for collaborating on the file necessarily…you don't need people going in and making changes to it,…PDF is an excellent format.…On the other hand,…if you do want people to be able to open it,…even those who don't have Word,…you might choose Open Document Text format, ODT,…
Note: This course is for users who know the basics of the Word desktop app, but are new to the web browser version, Word Online. It emphasizes features that work differently in Word Online. For basic Word guidance, please see Word Essential Training (Office 365) or Learning Word 2019.
- Identify three Microsoft account types that can be used to access Word online.
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- Recognize the users who have access to a document set to “Anyone with this link can edit.”
- Determine how to print a document that is not printing with the correct formatting from a Word file.