In this video, learn how to create a new document using the blank template and add some simple text. Then, learn how to save your document while choosing names, locations (including the cloud), and formats.
- [Instructor] Well at some point, you'll want to create your own documents in Microsoft Word 2019 and save your work. There are number of different options to explore. That's what we're going to do right now. If you close up the file you were working with as I did in the previous movie, you're left with this blank screen. Let's go up to File, because that's where we go to create new document. Select New here on the left hand side. This gives you access to a number of templates. And as you can see, there are featured templates selected down below including the first one.
A blank document allows you to start from scratch but there are a number of other featured templates that will give you a head start creating things like resumes, cover letters, blog posts, reports and so on. There are also hundreds and thousands of templates online that you can search for either using the different suggested search categories, business, event, education, et cetera, or by clicking in the search field and simply typing. But we're gonna start from scratch by choosing blank document.
One click is going to start your new document using the blank template that does have its own default settings. For example, you can see a cursor flashing here on this blank page about an inch down from the top and an inch from the left. The default margin sets you one inch all the way around. We're ready now to start typing. Notice up to the top, it simply says Document and then a number. Until we save our document and give it a name, that's what you're going to see at the top. So let's type in something like Tech Connect right there and press Enter to go down to the next line.
Suddenly we've made changes. And if we were to close this up, we'd be prompted to save those changes. There are different ways to save and different Save options when doing so. Let's check them out. I go up to File. From here, you'll see two options, Save and Save As. Save is really just update, updating changes made to your document that's already been saved. But, if it has not been saved, and ours is not, you'll go directly to Save As when you click Save. Go ahead, give Save a click.
You can see how Save As is highlighted. We first need to give this a name and choose a location to save it. You'll notice down the left hand side, different locations. You may see a different list than this if you're connected to SharePoint drives for example, in your organization network drives and so on. You can always use Browse as well to browse to a location or go to a recent location. For example, if I want to save this to the Desktop, it's one of my recent locations. If you don't see that, click Browse and browse to the Desktop, find it on the left hand side here at the top.
Now down below is where we type in our file name but you'll notice that something is entered for you automatically. This is content that was typed in on that first line of our blank page, Tech Connect. If you're happy with that, all you have to do is click Save. If you're not, just go in here to make changes to it. I'm gonna go in here, click after Connect and add some numbers, 0102. Down below you can see the default Save as type option appears to be a Word Document with the docx extension.
That's the XML base extension that has been around for several previous versions of Microsoft Word and continues to be the default. But, if you wanted to save you at different type, you can click this, it is a drop down, and see a number of different options like saving to older Word Documents. You're gonna be sharing this document with somebody and you're not sure if you have the latest version of Microsoft Word. They might be working with an older version, '97 to 2003, you can save it to that older format.
You can save it to a PDF file. You can even save it to Web formats like HTML. Plain text formats as well. We're gonna leave it as Word Document. So with our location selected and our name, all we have to do now is click save. And we know it saved because up here at the top on the title bar, we see that name now instead of document and a number, we see the name of our file Tech Connect0102. Now we can continue adding to our document and simply updating it with that Save option.
So let's type in something like this. I'm gonna hit the Caps Lock key on my keyboard and type in Connecting you to the latest technology and insider insights. Press Enter after that as well. So we've made changes to our document which has been saved. We can now go up to File and click Save. We won't see Save As this time. It's simply updated and saved with our new changes. The other option is to go directly to this area in the top left corner known as the Quick Access toolbar.
The very first button that appears here by default is the Save button. Clicking this will also update your file with those changes. You may have noticed too hovering over that, there's a keyboard shortcut Control + S if you prefer to use that. Either way our document has been saved and we're ready to move on or close it up if we're finished. Let's go up to File and choose Close. If we're not prompted to save changes, we know that they were saved and it's stored in the location we specify, in our case, the Desktop.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.