Join David Rivers for an in-depth discussion in this video Reasons for switching, part of Migrating from Word 2003 to Word 2007.
Word 2007 offers a number of major improvements and enhancements that make upgrading from Word 2003 worthwhile. There is an improved user interface, there is new file formats to make your work more compatible and secure, and there is productivity tools to help you work more efficiently while creating great looking documents. In this movie, we will get a brief overview of some of these features before covering them in greater detail later on in this course. We will begin with the new fluent user interface, which has been improved to help you work more efficiently and improve productivity.
The Ribbon allows you to spend more time working and less time searching by making commands easier to find and use. New file formats will make your work more compatible and secure, especially when it comes to collaborating with others and sharing your files. With the new XML-based Open XML file format, your files will be more compact, since the files are compressed, and they will be more secure due to the transparent nature of the format. You will be able to be more productive and produce better results with some enhanced document comparison functionality that allows you to view original copy against revised copy.
And you will be producing more sophisticated and attractive documents, thanks to the new features like Quick Styles, which make it easier format document text consistently, instead of being forced to choose from one monster list of unrelated styles. Then there is SmartArt, which lets you create slick-looking graphics to convey various types of information. And there is also Building Blocks, which you can now drop into a document to add pre-formatted elements, like headers and footers, cover pages, sidebars, and pull quotes. So I hope this brief overview has helped to show why you might want to migrate from Windows 2003 to Windows 2007.
We will be exploring these reasons in greater detail as we move through the various chapters in this course.
- Comparing the Word 2003 and 2007 interfaces
- Working in a mixed Word environment
- Dealing with file compatibility issues
- Changing the default file format
- Using keyboard shortcuts
- Understanding Compatibility Mode
- Creating macros
Skill Level Appropriate for all
Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?
A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document. If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.
Then, in a blank document,
- Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
- Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.). Any formatting you do not specify at this time will default to the formatting used in the current document. For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
- Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery. Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it. Each time you insert it from the gallery, the formatting you applied will be inserted with it.