In this video, learn how to use different methods for selecting text in a document, and then use a variety of options for moving or copying text in a document, such as using Cut, Copy, and Paste buttons on the ribbon, using keyboard shortcuts to cut, copy, or paste, and also by right-clicking selected content to choose Cut, Copy, or Paste from the pop-up menu.
- [Narrator] As you continue to work with Word 2019 there will be times when you may have content in a document that needs to appear elsewhere in that document as well, or perhaps even in another document. There may be content that doesn't appear in the right place and you need to move it. Perhaps you're browsing the web and find content you want to use in your document. All of these scenarios involve cutting, copying and pasting content. That's what we're going to explore in this movie. We'll do it with a document we've been working with, our Tech Connect document.
If you're catching up or jumping to this movie, Tech Connect 0202 can be found in the Chapter 2 folder of your exercise files. Let's start with selecting the content we either want to cut or copy and talk about where it goes. Let's say for example we want to flip these two paragraphs, the one that starts with "Visitors" and "Just three short years ago". That would involve taking one of these and moving it either after the next paragraph or before the previous paragraph.
That involves selecting the content. We already know we can click and drag across content to select it. You can see we can go past the period, we can go to the period. We can select parts of a paragraph. There are some shortcuts, though, you should know about. Just click anywhere to deselect. When you go in to the left margin next to a paragraph, you'll see your mouse pointer change to an actual arrow. Now you can click once to select an entire line or double click to select an entire paragraph.
Not only does it select the text but it also selects that extra space at the end which is representing the hard return where someone pressed Enter to go to the next paragraph. With this paragraph selected, now we're ready to cut it. In other words, move it to another location. When we cut or copy we're actually taking the content that's selected and putting it in memory, known as the clipboard. Notice up here on the Home tab of the ribbon there's a clipboard section. Here's where we can go to cut.
You can also use the keyboard shortcut Ctrl+X. You can even right-click a selected paragraph like this and you'll see from a popup menu there are options that include cut, copy, and paste. Let's just cut by clicking cut. That goes to the clipboard. It's sitting there in memory waiting for us to paste it now. We decided we wanted it to appear after this paragraph, so we'll click right in front of the next paragraph beginning with "During the Give-a-Thon".
Just click once. Now it's time to paste, and as I mentioned there are number of different paste options to choose from depending what you're cutting or copying. Notice up here on the clipboard section of the ribbon we can click the paste dropdown button. Ctrl+V is the keyboard shortcut for the default, but click the dropdown button and you'll see a number of different paste options. The first one will keep the source formatting. You can see that it's actually showing up down there as a preview if we were to select this option.
Move over to the next one, which is to merge formatting. If you're taking it from another document that's formatted differently or from a web page the formatting will be merged. The next one is when working with pictures. We don't want to paste this as a picture. The last one is just to take the text remove all the formatting so that the formatting in this document will be applied. That would work, as will the first one because it comes from this document. Let's just give that a click. And by the way, Ctrl+V the keyboard shortcut is the same as doing exactly that.
That is the default. You'll also notice that, when you paste content that this little dropdown arrow menu appears that you can click to switch. Maybe you should have chosen something different like merge formatting or keep text only. You can see how, with text only, we're losing that hard return. It looks like one big paragraph. So, we did make the correct selection. We can select it again from there. When you click somewhere else in your document you'll see that we can always go back to this until we copy or paste something else in to the clipboard.
That's cutting and pasting. If we wanted to flip that back let's go over here to the left-hand margin and double click. Another option is to simply click and drag. When you go inside this selected area anywhere hold down your mouse button, click, and drag, you'll see that little insertion point move around. If we move it to the beginning of the first paragraph "Just three short years ago" and release we've actually done a cut and paste by clicking and dragging. We just moved it around.
Sometimes, though, what you really want to do is copy something so you can have multiple occurrences of that content elsewhere in your document. For example Tech Connect up here. Let's go to the left margin and click once. You'll notice it selects the entire line. Again we're going to copy. I like right clicking since I'm already on the mouse right clicking gives me quick and easy access to copy on this popup menu. With it copied, whatever was in the clipboard just got replaced with this.
Now when I go to paste this is exactly what I'm going to be pasting. If I wanted to, for example, start a new page I could click down at the bottom and maybe hit Enter once just to leave a little extra room and start a new section with the same title. I can right click and choose paste and you can see the paste options also appear here. If we go that very first one to keep the source formatting it appears there with the hard return and the extra line and I'm ready to start typing.
There's that dropdown now that appears next to Tech Connect because I can switch to some other paste option if I wanted to until I cut or copy something else to the clipboard. If you happen to be browsing a website you can do the exact same thing to select content. Copy it by right clicking, using Ctrl+C, flip over here to Microsoft Word to do paste, and when you go to the dropdown arrow you'll be able to select the correct paste option depending on what it is you've selected from that web site, something to keep in mind as you go forward using cut copy and paste here in Word 2019.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.