Learn how to set up columns in a document and apply columns to existing portions of text, choosing from preset column settings, including the number of columns, widths, and spacing, as well as customizing your own column settings.
- [Instructor] Every time you pick up a newspaper or a magazine, you've probably noticed the text appears in multiple columns. There's a good reason for this. Your eye gets tired moving all the way from the left side of the page to the right side, back and forth working your way down through the article. So by putting text into columns, the eye doesn't have to travel as far left to right, you don't get as tired, you can read more. We're going to explore putting at least some of our content here in the columns and we're going to work with this version of our Tech Connect document.
You can close up anything else and open up Tech Connect0404. As we scroll down, you'll notice I've added some additional content that we can work with as we experiment with columns. For example, down below you can see in this issue. Might be nice to put that into columns so that in this issue appears on the left. And when we get down to just droning around, the next heading, that maybe could appear over on the right hand side in its own columns, all the way down to the very end.
So if we only wanna place part of our document into columns, we have to select that content first. Otherwise the entire document will be put into columns. So let's start with in this issue. Click in front of the 'i' and drag all the way down, scrolling onto the next page to the end of the last paragraph ending with children, right there after the period. With everything selected, we're ready to put it into columns. Maybe two columns, and they don't have to be equal columns, would look good.
We do that by going up here to layout. You'll see a columns drop down. Give that a click. And you'll see some presets. Currently the one at the top, one single column, is selected. But we have two, three. We have one called left where the left hand column is not quite as wide as the right hand column. And then we have the exact opposite with right. But we can totally customize exactly what we need by choosing more columns. Go ahead and click there. Opens up the columns dialog where you'll see those exact same presets up at the top.
And by selecting them, you'll see what the actual column widths and spacing is. Let's go to left. And as you can see, with that one selected, we get a narrow left hand column, a half inch in between, and then a wider second column. And there's a nice little preview of what that would look like with our selected text. Notice selected text is there because we have highlighted content. We don't want the whole document put into these columns. So let's make sure selected text is there. We could create equal columns if we wanted to.
We don't want that in this case. We can even put a line in between the two columns. Click that check box. You'll see in the preview, a vertical line will separate the two columns. That can come in handy with some content. Maybe not necessary with ours, so we'll deselect that. And if you wanted to, you could make adjustments to the width, 2.17 inches and 4.83. Why don't we round this up. Let's make it 2.2. We'll take out the 17 with our backspace and change it to a two. Now hit your tab key. That'll tab you over to the spacing. We'll leave that at a half inch and look what happens to the right hand column.
It's down to 4.8 now. I think that's exactly what we need. Let's click OK. And sure enough you can see our content is placed into two columns. As we scroll down, you can see the first column goes all the way down to the bottom of the page, wraps around back up to the top of the second column. Just click in the background to deselect. Now it's almost perfect. But as you can see, down at the bottom of this first column is where our heading starts. Would look better if that started up at the top of the second column.
There's plenty of room to move it up there. Now one thing you could do is click here and start pressing enter. Go ahead hit enter once. You can see how things are wrapping around. But instead we should put in a break. And I'm not talking about the regular page break we're already familiar with. I'm talking about a column break. Here with layout still selected on the ribbon, you'll notice there's a breaks drop down. Give that a click and you'll see column is one of them. Giving column a click will move just droning around to the top.
That's where our cursor was. And everything wraps around. There's plenty of room on this page for everything. That looks much better. In fact it would look even better if we were to click anywhere in this heading and formatted appropriately. Let's go back to the home tab and go to the heading two style. Click that, it's applied. And that looks pretty good. So as you can see, working with columns can really change the appearance of your document and even make it easier to read, especially with longer documents that you're creating here in Word in Office 365.
- Opening, closing, and reading documents
- Formatting text, pages, and paragraphs
- Adjusting line spacing and page breaks
- Adding headers, footers, and page numbers
- Applying styles to documents
- Creating bulleted and numbered lists
- Illustrating documents
- Proofing and printing documents
- Collaborating on documents in the cloud