Learn how to print a document using a variety of print options, such as copies, collating, color, and page selection, and the steps to selecting a printer.
- [Instructor] So you completed your Word document, it's ready to be shared with others. Of course, here in Word for Office 365, there are a number of different ways to do that. That's going to be our focus in this chapter beginning with an old fashioned method: simply printing it out. There are some print options you should be aware of. We're gonna do it with this version of our Tech Connect document, Tech Connect09, the only document we'll be working with in this chapter. You can see down by the status bar in the bottom left-hand corner, we have a six-page document here.
To print, we simply go up to File and we choose Print. Now what you see next will depend on your printer and your printer's settings, but there are some things that are in common that you should be aware of. First of all, you're going to select your printer from the Printer dropdown. I'm going with my Canon. You'll see any and all printers that are connected to your computer, including network printers if you're in a scenario where you're working off a network. You can always access that printer's properties using the link right below.
But the settings down below will apply to almost all printers. For example, what pages you want to print. If you didn't want to print all of the pages, you can click this dropdown and see some options like just printing the current page. By using Custom Print you can choose the specific pages, sections, even ranges of pages that you want to print. And you could also do that by going down to the Pages field down below. Here you'll simply type in exactly what you want to print. A page is marked by its number. Let's say we want page one.
And let's say we also want pages three to five. Well, you put in a comma, and then a three dash five for a range. If you wanted one, three, and five, you just separate them with commas like so. If you want everything, just take out what's in the pages field, and it goes back to printing all pages by default; the whole thing. Now, do you want to print one-sided? Depending on your printer you might be able to print double-sided. The next thing that's important is collated, and this depends on whether or not you're choosing to create multiple copies.
Let's go back up to the top here and bump this up to five. Say I wanted five copies of this six-page document. So in all, we're talking about 30 pages that are going to be printed. Do I want to be the one who's standing there after all of the page ones come out, then the twos, then the threes, and start collating them? No, I'm gonna let Word take care of that. Notice there's a collated dropdown. Uncollated would do just what I mentioned: all the page ones, then the twos, then the threes, and you'd have to do the collating. But choosing Collated, pages one through six will come out, then they'll come out again for a total of five times.
We can change things up like our paper size if we wanted to from here, even though we've already created the document using our Page Setup. We can change margins from here, and, if you wanted to, you could change the number of pages per sheet. This might be good for handouts, for example, where you don't want to use as much paper. By choosing this option you can go to things like two pages per sheet which will flip the page on its side and put pages one and two on the same page, three and four on the next, et cetera. You could even go smaller to four.
What you're going to end up with are really just icon, or representations of your pages that people can look at, not necessarily be able to read if the print is too fine. I'm going to change this back and go to one page per sheet. That's the way I set it up. And as you can see, we can scroll through to see what that's going to look like on our printer using the navigation arrows down below. We can even change the zoom level if you want to be able to read what you're looking at using the zoom slider or the plus and minus signs to change the zoom level.
And if you have exactly what you want you're ready to print. The Print button is the big one right here up at the top. When you're done just hit the Back arrow to go back to your document, collect your printouts, and start sharing them with others. Of course, if you don't want to print out, and you still want to share, there are many different options. We'll talk about those coming up next.
- Opening, closing, and reading documents
- Formatting text, pages, and paragraphs
- Adjusting line spacing and page breaks
- Adding headers, footers, and page numbers
- Applying styles to documents
- Creating bulleted and numbered lists
- Illustrating documents
- Proofing and printing documents
- Collaborating on documents in the cloud