In this video, learn how to print a document using a variety of print options, such as copies, collating, color, and page selection, and the steps to selecting a printer.
- [Instructor] Unless you're creating word documents strictly for yourself, at some point you'll likely want to share your documents with others, maybe even collaborate on them with other people. That's gonna be the focus in this chapter. Beginning with an old fashioned method that's still very popular, and that is to simply print your document out. We're gonna look at some of the print options as we work with our Tech Connect document. Tech Connect 09, you'll find that in the Chapter Nine folder of your exercise files. You can see from the bottom left corner we have six pages in total.
There's the total number of words at the bottom. If we wanted to print this out, we'd simply click the File tab and then go down to Print. Ctrl + P as in print, is your keyboard shortcut. I'm just gonna open up this dialog, the Print dialog. From here, you're going to see a nice little thumbnail representation of the first page in your document. And you can go through this, using the arrow or navigation buttons to see what it looks like. You can zoom in and out to get a feel for side by side pages for example, or zoom in to really look at the content itself.
Using the arrows below will let you go back and forth between those pages. If it's ready to print, it's time to go over here to the left-hand side and look at some of the options. For example, up here: Copies. Whatever you chose last time you printed is going to appear here. For me, it's three, you might see one. But we can use these up and down arrows to change the number of copies. We can even type in the number if we wanted to, like five. Next, you'll see your own default printer but click this drop down, there are some other options. You may have multiple printers connected, maybe even on a network and you can select them from here.
If you're like me and only have one, there are some other options such as printing to PDF. This is the same as saving to PDF but it's gonna create a PDF version of your document, a read-only document. Same thing for Microsoft XPS, the Microsoft version of a read-only document. You can even send to OneNote if you wanted to, if you use OneNote and you want to send this document to your notebook you can do so right from here. We're gonna leave our default printer selected as though we're gonna print the pages in this document, five copies.
Notice down below for me, I see Print One Sided. Your printer might be able to print two-sided, mine's not. So printing one sided is the default here. Of course with a six page document, printing five copies I want it to be collated. I don't want to see five page ones come out then five Page twos and so on and have to do the collating myself after the fact. Why not let Word do it? That way, all six pages will print out then all six pages will print out again, everything will be in order.
Notice we can change things like orientation, we can switch to Landscape from here, paper size, change up our margins and down at the bottom, the number of pages per sheet. Now if you're gonna hand this out like a handout as opposed to giving people the real document, you might want to squeeze a couple of pages on each sheet of paper. Click the drop down and you'll see some presets here. Like 2 Pages Per Sheet. Clicking that is gonna print smaller versions of your page, two of them, side by side in a landscape.
And people will be able to look at the pages, not necessarily work with the document the way you intended. Click the drop down again, you can go even smaller if you wanted to with four, six, eight or 16 pages per sheet. Those would be tiny little thumbnails. Let's go back to one page per sheet. When you're ready to print, you simply click the print button and off they go using the settings you've selected down below. Lastly, if you wanted to print one or two pages here and there, you'll notice printing all the pages is the default.
Click the drop down if you want to print just the page you're looking at, the current page. Or for example, if you wanted to print out something you don't see, like the document information that's stored with your document. Properties, file name, the author, the date and time it was last saved. You can see styles down here. Lots of things you can print out besides the document itself. You can even choose to print only the odd or even pages. For me and my printer that prints one sided only, this is a handy option. I could print out all the odd pages, then turn the stack upside down, put it back into the printer tray and print out the even pages on the back.
I get two-sided printing the old fashioned, manual way thanks to these options. But let's just leave it at printing all pages. Again, if you wanted to print out individual pages, there's one last field down here to talk about. Click in there if you want to print pages 1 and 3 for example, you would type 1,3. If you wanted pages one through three, you could type 1-3. Or maybe one through three and six, comma six at the end. Any combination thereof will allow you to print exactly the pages you want.
Otherwise, you can see we're printing all pages in our document. Clicking Print will send them off to your printer and when you're done, you'll hit the back arrow to go back to your document. That's the old fashioned way of sharing documents with other people. Printing them out here in Word 2019.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.