Join Gini von Courter for an in-depth discussion in this video Previewing merge results, part of Word 2010: Mail Merge.
So we have our letter here, complete with merge fields and a data source, but…it's not quite time to merge.…First, we are going to use Word's Preview Results feature to see how a sample of…the individual letters will look if we complete the merge.…And normally, if Preview Results is turned off, what we see are the highlighted…merge fields, and we have three of them here in our letter.…When we click Preview Results, we see whatever the current record is, reflected…here in the Merge Fields.…So there is record 5.…We can click the first record button to go to record 1, the last record button…to go to record 79, and we can use these to work our way through and check out,…visually, all of the different records.…
Ideally, we'd like to look at groups of records that are different.…For example, in our data source, the biggest difference between records is that…we have some that do have a company name and some that don't.…So we would like to make sure that that address block manages that.…We also have a few records that have no first name in it.…
AuthorGini von Courter
- Choosing or creating a data source
- Using Mail Merge with Outlook contacts
- Merging data from an Excel spreadsheet
- Inserting address blocks and greetings
- Matching fields from a data source
- Previewing merge results
- Using rules for customized merges
Skill Level Intermediate
Excel 2010: Tips, Tricks, and Shortcutswith Dennis Taylor3h 43m Intermediate
1. Creating Personalized Letters
2. Creating Other Types of Merged Documents
3. Using Rules for Customized Merges
- Mark as unwatched
- Mark all as unwatched
Are you sure you want to mark all the videos in this course as unwatched?
Take notes with your new membership!
Type in the entry box, then click Enter to save your note.
1:30Press on any video thumbnail to jump immediately to the timecode shown.