In this video, learn how to create multiple sections in a document to accommodate different header and footer options for different parts of a document, such as chapters, page numbering location, and more.
- [Instructor] Well, we now know that we can have content appearing at the top and bottom of every page in our document by using headers and footers. We can even change the first page so it's different, but what if you have a longer document and there's an area, maybe a group of pages, you wanna use different headers and footers for? And then, even further down again, you wanna change up the headers and footers? Well, in that case, you need to split your document up into sections. So, nothing you would see just looking at the document, but in the background, because of these new sections, you'll be able to change up the headers, footers, page numbering and so on.
Let's check it out with this Tech Connect document. It's a different version. Open up Tech Connect0503. As we scroll down, you can see, there's no header on page one, no footer on page one, but there's that header we set up in the previous movie, the date, right-aligned on page two and the page numbering at the bottom center of every subsequent page. So, this is a longer document, there's a lot more content here to work with. So, as we scroll up, we're going to change this up so that, starting on page one, we see something different at the top than we do a few pages down, and then again a few pages further, so that means creating sections.
Let's start, though, by double-clicking at the top of page one. This takes us into our first page header, and we chose to have a different first page and that's why we decide to put nothing here, although every other page does contain the date and the page numbering at the bottom. When we turn this off by deselecting the checkbox, we get it just the same as subsequent pages. So, July 5th, 2018, and then further down, we do see the page numbering on page one.
Maybe that's fine. It's when we get to Employee Spotlight we wanna start that in a new section with its own header. So, let's double-click anywhere in the document and go to the end of the paragraph, right before Employee Spotlight. Just click anywhere after that web address, and here's where we wanna insert our new section. We do that by going up to Layout. Click Breaks and check out the different types of section breaks we can add. The Next Page section break is going to do exactly that, start a new section on the next page.
So, everything gets pushed down to a new page and continues from there. Continuous would simply start a new section right where the cursor's flashing and nothing would move on the page. We can even do sections for even and odd pages. But we're gonna go to Next Page, give it a click. Notice how Employee Spotlight gets moved down to the next page. It still has that date in the top right corner and page numbering down at the bottom. Same thing for subsequent pages, why? Because new sections automatically take on the same headers and footers at the previous section.
So, if we go above Employee Spotlight here and double-click in the top margin area, you can see we're now in section two, but over here on the right, it's the same as the previous section. We want it to be different. To do that, we turn off the Link to Previous that's activated automatically. So, we'll turn that off and now we can start making changes up here. Let's take out the date. You can just highlight it and hit your Delete key, and instead, we'll go left-aligned by clicking Home.
There's the Left Align button, and we'll type in Employee Spotlight, like so. As we scroll down to the bottom of that page, you can see, the page numbering is there and this footer is the same as previous. So, we can leave that because we want page numbering all the way through. So, some of it can be the same whereas the headers are gonna be different. Alright, let's double-click anywhere in the document to close up editing our headers and footers, and as you can see, we have something different now, starting on page three, than we do on the first pages.
Alright, let's go down now to, past the Employee Spotlight, to Just Droning Around. We'll click just above it. Here's another new section. Let's go to the Layout tab just like we did before, click Breaks and choose Next Page. Now, you can see, again, it's the same as previous, so we can double-click up there, turn off the Link to Previous, and instead of Employee Spotlight, highlight that and type Just Droning Around.
So, if this appears over several pages, we'll at least know the title from the header. Down below, the footer, again, same as previous keeps that page numbering, excellent. Notice it appears on the next page and so on, and so on. Alright, let's double-click. There's Just Droning Around, we might add more to this. Now we have the Makers Conference. Let's click just before Red30. Go up to Layout, again, Breaks, Next Page section break moves it to the next page.
Double-click inside, look at that, now we're all the way up to section four here. Same as previous, we wanna turn that link off, highlight this, and just type in Makers Conference, like so. Again, we'll leave the footer as is, and I think you get the idea. Double-click inside the document or click Close Header and Footer, same thing. And you can see, that's how we can have different headers and footers in different sections of our document by inserting those section breaks.
- Opening, closing, and reading documents
- Finding and replacing text
- Changing font formatting and text case
- Formatting text with styles
- Working with paragraph text
- Creating bulleted and numbered lists
- Illustrating your documents with shapes and images
- Setting proofing and autocorrect options
- Sharing and collaborating with others