Learn how to create multiple sections in a document to accommodate different header and footer options for different parts of a document, such as chapters, page numbering location, and more.
- [Instructor] Well, we now know that if we have information that needs to appear at the top and bottom of every page in our document, we can use headers and footers to save a lot of time and effort. But what if your document's very long? Maybe broken up into parts or chapters, and at the top of every page in chapter one you want it to say chapter one, but when you get to chapter two, you want it to say chapter two at the top of every page? That means making up different headers and footers for different parts of your document. To do that, you need to break it up into sections, which is what we're going to do with this version of our Tech Connect document, Tech Connect0503.
You can close up anything else you're working on and open up this version. It's a little bit longer. You can see, we're up to five pages down here in the bottom left on the status bar, and as we scroll down, the headers and footers we set up previously are still there. There's the copyright information, and at the top right-hand corner of every page except the first page, with page numbering down at the bottom. Well, the first thing we're going to do is change our current headers and footers by double-clicking at the very top of page one, go ahead. There's our first page header because we chose to have a different first page.
If we want it to be the same, just deselect that checkbox. Now we see the copyright information and the page numbering at the bottom of page one because it's no longer different from the rest. Instead of copyright, let's click and drag over that and type in Part I, I'm gonna use Roman numerals. And as we scroll down, we'll leave the page numbering as is, and you can see it does say Part I down there on the next page and every page thereafter. Alright, let's double-click inside the document to close up our Headers and Footers, and that's the first step.
Now when we scroll down past the Employee Spotlight and arrive at Just Droning Around, this is where we wanna start a new section and have Part II show up at the top of every page hereafter. So, we click in front of the J in Just and this is where we insert a section break to create a new section. We do that from the Layout tab. Click there and you'll see the Breaks drop-down. This time we're going past the different page breaks, which include Page and Column, to Section Breaks.
A section break can start a new section on the next page or right where our cursor's flashing. That's when we would choose Continuous. If you'd rather them start on the next even or odd pages, you have those options here as well. Let's choose Next Page, go ahead. So, it looks like a page break, but not only has it started a new page, it's started a new section. And by default, the headers and footers in this new section will be the same as the previous section. So, if we double-click at the top of this page, you'll actually see that we're in the header for section two, but it is the same as previous.
We want it to be different. That means going up here to the ribbon. We now have Header and Footer tools showing up under Design. There's a Link to Previous button that we can click. Now it's no longer going to be the same. We can change this without changing everything above. So, all we're going to do is add another Roman numeral after Part I to change it to Part II. And as we scroll down, you'll see it says Part II on the next page, but as we scroll up, it still says Part I up there.
As for the footer, which is page numbering, you can see, in section one, we have pages one and two. When we get to section two now and look at the footer, it is the same as previous, unless we change it. So, if we click down here and turned off the Link to Previous, we wouldn't see the same page numbering, but this is an opportunity for us to keep the same footer as the previous section so that the page numbering continues on no matter what section we're in. That one will leave the same as previous.
So, double-click inside the document area to close up Headers and Footers, and as we scroll down, you can see Part II. Technology Forecasts, still Part II, and maybe this is where Part III should start, Technology Forecasts. So, we'll click in front of the T. Remember the process, Layout, Breaks, Next Page section break starts a new section, which will, by default, be the same as previous, but we can double-click up here.
Turn off the Link to Previous and change it to Part III, just add another Roman numeral, and we'll leave the footer the same as previous so that the page numbering continues. Double-click inside the document area to close that up. You can see it does say Page III down below, whereas the previous page is still Part II and Part I near the top. So, if you do need different headers, different footers for different sections in your document, insert those section breaks to create the new sections.
If you need that to be linked to the previous section, leave it as is as we did with our footers, but if you want something different for the header, turn off the link, make the change, and it will be that way for that particular section. That's the beauty of breaking a longer document up into different sections.
- Opening, closing, and reading documents
- Formatting text, pages, and paragraphs
- Adjusting line spacing and page breaks
- Adding headers, footers, and page numbers
- Applying styles to documents
- Creating bulleted and numbered lists
- Illustrating documents
- Proofing and printing documents
- Collaborating on documents in the cloud