Learn how to launch Word in Office 365 and then use the browse function to open a document and navigate pages while using different view modes, such as Read mode, Web mode, and Print Layout, and then close a document once finished.
- [Lecturer] It's time now to launch Microsoft Word here in Office 365. Open up a document and get comfortable in our surroundings. As we browse around, it's some of the different options for viewing your documents. When you launch Word as I have, you're going to be presented with some options down the left-hand side. At the top you'll see in the left-hand pane, Home is selected giving us access to create new documents using some of the templates that are available. As well as accessing files we've been working with recently. You'll see Recent underline, and a list of files you've been working with recently.
And you have these that you wanna go back to quickly can be pinned using the little pin icon over here on the right-hand side. Clicking Pinned will show you only those files that you've pinned. For me, I don't see anything at this time, that'll change shortly. You'll also get access to any of the files that have been shared with you by others using Office 365 for example. You may be collaborating with others something we'll talk about later on in this course. Let's go back to Recent (pc mouse clicks) to see the files we've worked with recently.
Now if you don't see the file you want to open, you have some other options down the left-hand side. One is to create new by clicking New, you'll see more templates at your disposal. And you'll also see at the top categories, suggested searches, and a list of recommended templates to help you get started. Right now though, we're looking for a file that's in your exercise files if you have them. Clicking Open will allow us to go browsing around. Browsing around our hard drive and any services we're connected to.
For example, you may be using one drive. And if you're locked in, you'll see it here. This is where you can store in the Cloud or online any documents such you want quick access to from any device or hidden to share with others. Same thing goes for SharePoint sites if Sharepoint's used in your organization. You might also see network drives here. But clicking Browse will allow you to browse any and all of these services and devices. So down the left-hand side here for example, we can go to the Desktop.
That's where I see my Exercise Files folder. Double-clicking it will open it up to reveal sub-folders. Double-clicking chapter one will reveal the contents to a single file Tech Connect zero one. So we can select that with a click and click Open down below to open that file. It'll become one of our recent files. Going forward we may be able to access it if we pin it for example quickly and easily. Now you might see something like this across the top: Protected View. That's because the exercise files needed to be downloaded and you'll need to enable editing to get access, full access to the features and functions here in work.
That means you need to trust the file that you've downloaded. Just the security feature built right in to Microsoft Word. So click Enable Editing if you see that. And that'll take us to our document ready to be worked on. And then the left-hand side, the Navigation Pane may open automatically for you. If it doesn't, you can always go up to the View tab up here on the ribbon and you can enable the Navigation Pane with a click of this checkbox here in the Show group. So with a check off, you're going to see a list of Headings so you can jump quickly to those sections of the document just by simply clicking anything that's marked as a heading.
Very cool. You can close this up at any time as well. Now there are different ways to view a document here in Microsoft Word. With the View tab still selected you can see here in the Views group Print Layout is our current selection. It's the default. When we open up, our documents will be in Print Layout view, meaning what we see in our screen is what we'll see if we were to print this out on paper. But there are others as well like Read Mode for example. Clicking Read Mode changes the view.
You're not concerned now with the actual pages and what it's going to look like when it printed. This is for reading right here on your screen. You can see now the pages are broken up side by side, we have navigation buttons to go forward and backward through the pages. It's just a better way to stay focused on the content without all the distractions around like the ribbon, the Quick Access Toolbar, et cetera. Of course we can always change our view back. One way is to go back to the View tab up here, and you'll see those options. Such as if we choose Edit Document, we'll go back to our Print Layout view.
You'll also see buttons down the bottom right-hand corner. The current one selected is our Read Mode button but there are other buttons down here as well such as the Print Layout button. Clicking this takes us back to Print Layout where we can start editing our document. And the other one that you might want to consider is this little guy for Web Layout. You'll also see it here in the Views group. If you're creating documents that will be designed to be viewed on the web, Web Layout gives you an idea of what it's going to look like if you were to put this up on a website.
You'll notice there are no page breaks, we just scroll through it. This is not the ideal document for Web Layout. So let's go back to Print Layout. (PC mouse clicks) When you're down working with your document, simply go up to File. And if you've made changes you'll wanna save them. And if you haven't when you go to Close, Word will prompt you to save those changes. We haven't so when we click Close, it simply closes it up and we're left with this blank screen. Let's go back to File... and from here you'll see the Recent list has been updated with the file we just worked on three minutes ago.
And if this is a file we wanna keep going back to, we can click the pin icon to pin it. That means when go to Pinned it now we will see a single file that we can get back to quickly and easily. All you have to do is click once to select it, and we're back in. Word even remembers where you were with a bookmark, you can click this to go right where you left off in the document. Cool stuff. Let's go back up to File, and click Close to close up that file.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.