Learn how to prevent single lines of text in a paragraph from getting stranded by a page break (windows and orphans) and know how to keep paragraphs from splitting across pages, and even how to keep two paragraphs together when a page break appears between them.
- [Instructor] One thing that can happen with Word documents that can be distracting to your readers is to arrive at the bottom of a page and have a paragraph split up into two. Sometimes you get a single line in a paragraph all by itself at the bottom of a page with the rest showing up on the next page, or vice-versa, where you have everything but the last line showing up at the bottom, the last line all by itself on the next page. We call those widows and orphans and we can prevent those from happening. We can also choose to keep entire paragraphs together, even multiple paragraphs together, something we'll explore with our Tech Connect document here, 0403 if you're catching up.
Scroll down to the bottom of page one. We still have room down here to continue typing so we'll click on that blank line after the last paragraph and type in Employee Spotlight. And press Enter. Looks like the cursor's still flashing down there at the bottom of the page, we can continue typing. Let's go ahead and type in something. I'm typing in Cara Davis, Project Manager, da da da da, all the way to the end. Has been there every week at the Sunrise Senior Center for the past, leave a space, two years.
We run out of room and look what happens. Everything gets pushed down to the next page so we don't have a single line of text all by itself and then a single line down on the next page. That is the protection I was talking about. Widow and orphan protection is turned on by default. Let's go up here to Employee Spotlight, click there and format it as a heading. This is something we would really like to have kept together with the paragraph on the next page. These are some of the things we can control from our paragraph formatting.
So with your cursor in Employee or Spotlight, doesn't matter as long as it's in one of those words, let's go up to the paragraph group and expand it with the expansion arrow to open up our paragraph dialogue. And it's from here with Indents and Spacing selected, we go over to the next one to choose Line and Page Breaks, and you'll see there is a check in the box next to widow and orphan control. That's why we saw that single line of text get pushed down to the next page with the second line. But we might also wanna use some of these other ones like Keep lines together: this is automatically going to keep an entire paragraph together, no matter if it's a single line stranded by itself, two or three, the paragraph will all get moved down to the next page if you run outta room.
So we could turn that one on. But more importantly we want this to be kept with the next paragraph, so choosing Keep with next and clicking OK, let's see what happens. Sure enough everything gets moved down to the next page, and that's going to be much easier for our readers, will be less distracting, and it's important to keep this information together. So always remember we can by default keep widows and orphans from happening, single lines of a paragraph getting stranded at the bottom or top of a page, but we can also keep entire paragraphs together and even keep multiple paragraphs like our heading kept together with the next paragraph, all from our Paragraph options here in Word for Office 365.
- Opening, closing, and reading documents
- Formatting text, pages, and paragraphs
- Adjusting line spacing and page breaks
- Adding headers, footers, and page numbers
- Applying styles to documents
- Creating bulleted and numbered lists
- Illustrating documents
- Proofing and printing documents
- Collaborating on documents in the cloud