Join David Rivers for an in-depth discussion in this video Inserting screen clips, part of Migrating from Word 2003 to Word 2010.
In Word 2003, if you wanted to capture a portion of your screen and insert it into one of your documents, you would go to the spot in the document where you wanted it to go. Then you would launch a third party application, open up the screen where you want to capture the content. maybe it was an Internet site, or maybe another application, another type of document, for example, and then you would copy and paste it on to the page. Well, in Word 2010 things got a lot simpler. Let's just flip over to Word 2010, where we have got the same document open, and we are on the third page, where we want to insert a screen clipping.
Now, what we capture has to be open ahead of time. So in this case we are going to launch the PowerPoint presentation, we are on the third slide here, and we have something that we would like we borrow and put into our document. So we go back to Word 2010. And instead of launching some third party application, we simply go to the Insert tab on the Ribbon, and you will notice something for inserting a Screenshot. You can see the available windows appear here in a thumbnail representation, and all we have to do is go to the appropriate window. In this case it's PowerPoint.
And when we select it, you can see the entire screen has been added. Now, that includes all of the Ribbon and so on. And this is just a graphic now, so we can make changes to this graphic like we would any other type of picture we might insert. For example, the way text wraps around it. I am just going to select Through, so we can move it around now on the page. We can size it. And the other neat thing that we can do is just crop it down, so that we can take out the Ribbon and take out the thumbnails down the left-hand side. Really, all we want is this. So let's crop it.
Right here from the Format and Picture tools selected on the Ribbon, we click Crop. This allows us to go inside here and just move down our borders. I will just squeeze it together here. You can also do it from the corners, until you get exactly what you want and no more, and there we go. So that's exactly what we want and now all we have to do to accept that is click Crop again. And there it is. Now we can take that image, which is a screen clipping from another application, in this case PowerPoint, and we didn't need any third party application.
We didn't need to use copy and paste. We simply chose the window that we want to capture and then used a couple of tools built into Word 2010 here to adjust what we are seeing. So, very simple now in Word 2010 when it comes to capturing a portion of your screen and adding it to a document.
- Comparing the Word 2003 and 2010 interfaces
- Exploring the new Ribbon and Backstage view
- Searching for content with the Navigation pane
- Working in a mixed Word environment
- Dealing with file compatibility issues
- Changing the default file format
- Using keyboard shortcuts
- Understanding Compatibility Mode
- Inserting screen clips
- Creating documents with building blocks
- Converting documents to PDF and XPS files