Join David Rivers for an in-depth discussion in this video Inserting and reviewing comments, part of Word for Mac 2016 Essential Training.
- Sometimes here in Microsoft Word, we want to collaborate with others in the creation of a document, and there are a number of different ways to share documents. We're going to get into that in the next couple of chapters, including this one, and the first option might be to simply send somebody a copy of your document. Maybe you send them an attachment, in an e-mail, or put it up on a site where they can get access to it. And you don't necessarily want them to edit the document for you, but you're interested in their comments.
You can see it's our Landon Hotel Guide, but looks like it's been shared with someone named Karen Leslie who's gone in and added some comments. So here on the first page, we can see where the comment was added, right at the beginning of this heading that has the stars at the end, and her comment is, "I'm not loving these stars. Can you get rid of them?" Now, you may need to scroll over to the right. Because comments are being used, this pane appears on the right-hand side. And as we move inside the comment, you'll notice a little icon there, and we can click that to reply if we plan on sending this back.
Clicking it shows who's making the comment. It's going to be me this time, and I can type in, "I like them, but I can remove them regardless." There we go. And if I'm going to do that, I might want to go right in there and take them out, there we go. I can add to that comment by going back inside. "Does this look better?" There we go.
Now because we're working with comments, we can go to the Review tab on the Ribbon to add our own comments. Here's where we go to create new comments. So I could click down here to get some feedback on this heading. Click New Comment, and you can see it's coming from me. It's a different color, and you can see it's different from the reply. So in here, I'm adding a brand new comment. And now, if I wanted to maybe take this out, I don't need to know if she likes it, I like it, I'm going to keep it. There's an option to delete a comment, so if you're inside a comment, clicking the Delete button allows you to delete that one comment.
If you want to delete them all, just clicking the Drop Down gives you an opportunity to delete all comments in the document. You might want to do that after the document is complete and everything's been said and done, and you're ready to share it with the world. So in this case, we're not going to delete anything. We'll just leave it as is, and instead, just click in the background here. And if we're done with comments, we can click Done. So I'm done adding my comment, clicking Done you can see finishes off the comment. But if I want to go to the next one, I can click Next to see if there's another one, and sure enough, there is one from Karen.
"I like the rest of this document as is. Nice job." I might reply, just say, "Thanks." And if I click next, is there another one? No, I'm going right back to the first one. Notice this one's grayed out because I clicked Done. If I'm done with this one as well, I can click Done, and it too gets grayed out. Look at the arrow that appears here. I can expand it and collapse it as needed, so this allows me a little extra space. If we were to zoom out a little bit using our scroll bar, notice it's a little bit better for viewing the entire document, and the comments pane that appears over here on the right by default when we work with comments.
So in this case, I might want to save up my changes and send this back to the person, maybe as an e-mail attachment. They'll be able to view their original comments along with my replies and any comments I've added. It's a great option for collaborating on the document, but not necessarily giving the document off to other people to make their own changes, that's something totally different.
- Using templates to create new documents
- Creating and editing text
- Formatting text and pages
- Adjusting paragraphs and columns
- Adding headers, footers, and page numbers
- Applying styles and themes to documents
- Creating bulleted and numbered lists
- Working with tables, macros, and building blocks
- Illustrating documents
- Proofing, reviewing, and printing documents
- Collaborating with others via OneDrive and email