Learn how to insert text anywhere on a blank page using click-and-type as well as how to insert text into an existing file, both by adding text to existing content as well as replacing existing text by selecting it first and typing over it to replace it with the alternative text.
- [Instructor] As I'm sure you're aware, Microsoft Word is a word-processing application, meaning you're going to spend most of your time working with words or text. So in this movie, we're going to explore adding text to an existing document and inserting text into a blank document. There's a couple of shortcuts you should know about. We're going to start with this file, though. If you have the exercise files, open up Tech Connect0201 from the chapter two folder and you'll have what I have. I just added some additional text from our earlier version of this document.
Let's say we wanted to insert some text. If you were to go back to the days of typewriters, well, it was impossible, you'd have to start over. Well in this case, we can go wherever it is that we need to add text and simply click and type. Word's automatically going to insert the text, pushing additional text off to the right and wrapping round and down the page til it runs out of room and starts a new page. Let's give it a try. We'll start by clicking over here after the words "giveth on." With your cursor flashing, hit your spacebar, and you can see things are starting already to move off to the side.
Let's type "in Denver, Colorado." You can see how everything's pushed off to the right, stays within the margins, and wraps around and down the page. But there are times when you want to type over something. In that case you want to replace existing content with what it is you need to type so let's scroll down a little further to this paragraph beginning with "this year, our keynote speaker." Well it looks like Anika Patel is no longer the regional director but executive director, so in that case we want to remove regional and replace it with executive.
And you could click and backspace or use your delete key to take it out and then type in, but there is a faster way. You can type over content if it's first selected and the fastest way to select regional is to double-click. Go ahead. You can see it's now highlighted, including the space right after the word "regional." That means whatever you type is going to replace what's selected. Let's type in the word executive. You can see how regional disappears, executive takes its place.
So that's working with existing text. You can trust Word to keep your content within the margins, wrapping around, adding pages as you run out of room. What if you're working with a blank document, however? Let's go up to File and choose Blank Document right up here from our home screen. With a blank document, you might be tempted to use your tab key, your spacebar, to move your cursor around the page and start typing in those locations, but with Word you can actually double-click anywhere on a page and simply start typing.
Where you double-click will determine the alignment of your text. Let me show you what I'm talking about. As you move your mouse pointer around, you can see it's an I-beam pointer, that's what we call it. And there's a little graphic in this case, as we're over here on the left side of our page, that graphic is to the right of the I-beam and it tells us that if we were to double-click here, we could start typing and everything would be left aligned. Let's move though, towards the center of our page and watch what happens when you get close to the middle.
It changes. That little graphic of text now appears below the I-beam pointer, indicating whatever you type here is going to be centered automatically. When we move off to the right, it goes back to that left aligned graphic until we get to the right margin where it switches sides. That means double-clicking here we can actually type text that would be lined up on the right margin, great for things like dates, for example. Well let's go back to the middle here. And when we see the I-beam pointer change its graphic below to indicate centered text, double-click.
Now your cursor's flashing in the middle, and all you have to do is start typing. Let's go ahead and type in something like, "Tech Connect." Leave a space, a dash, and a space. We'll type in "Red 30." Actually I'm going to take out that space so it's all one word. "Red30." You can do that. Click at the end of the zero and press enter. Watch what happens. Your cursor stays in the center. If you want to type in a subtitle for example, it too would be centered.
So if you do want to go to the left, well, just simply move your mouse pointer over here to the left hand side, left hand margin, and double-click. Now you're back to the left side. And we might want to type something in here. For example, the word "memorandum." When you press enter, everything's still on the left hand side. But let's click up here just after the M at the end of memorandum, and let's say on the same line we want something over here right aligned, like the current date.
So we move all the way over on that line to the right side. When you see that graphic switch sides, the other side of your I-beam pointer, double-click. The cursor's now flashing on the right side and anything you type or enter here will be right aligned. So I'm going to type in my date. You can type in your current date. Let's start with Monday. Well look at that. Word knows that I'm about to type in the word "Monday" and I can press enter to insert it or I can continue "Monday," a comma, now it's going to insert the entire date if I press enter.
And it's going to insert it on the right side of my page, right aligned, just the way I wanted it. When you press enter now though, watch what happens. Back goes your cursor to the left side of the page. Typically you'll want to go back to the left and start typing there. And we do. Let's type in something like, "To all employees." And a colon. Press enter and away you go, filling in the rest of your memo. So it's good to know that if you start with a blank page you can double-click anywhere on the page to simply start typing.
It's a great opportunity for example, if you're brainstorming, to place things around the page. You can draw as well. So brainstorming is one scenario where double-clicking to type but it is a big time saver. You're not hitting returns or the enter key repeated times to get down the page. You're not using your tab key, your spacebar. Automatically by double-clicking, Word takes care of all of that for you. We're done with this file actually and we don't need to save it, so when we go up to File, click there and choose Close.
We'll choose not to save this, Don't Save, and that'll take us back to the document we were working on. There are some additional tips and tricks when it comes to selecting content, especially if you want to copy it or maybe even move it around. So cutting and pasting. These are some of the things we'll talk about next.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.