From the course: Cert Prep: Word Associate - Microsoft Office Specialist for Office 2019

Insert and format breaks - Microsoft Word Tutorial

From the course: Cert Prep: Word Associate - Microsoft Office Specialist for Office 2019

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Insert and format breaks

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- [Instructor] Did you know you can apply specific formatting such as page layouts to parts of your document if you use sections? After watching this video, you will understand all of the section types available in Word 2019. You'll know how to insert and remove sections, how to control headers and footers using sections, and how to apply specific formatting to sections. Let's jump into our Insert_Format_Breaks document. Let's take a look at the different section types available to us. I'll go to the Layout ribbon and in my Page Setup group I'll click on Breaks. So we have specific page breaks available such as a break for a page so you can move text physically down to the next page. If you're working with columns and you would like the text to flow to the next column, you can insert a column break. And you also have a text wrapping break that will separate the text around specific objects such as logos or photographs that you've inserted. This is specific to webpages. Our section breaks include next page which means that that new section would be applied at the top of the next page. We have continuous so that you can insert that break right in the middle of a page without inserting a page break along with it and the new section will continue directly under that section break. You can also apply section breaks to even pages and odd pages. Let's take a look at our document. I would like to separate the mission statement from the rest of the text that's on page one. I'll click after the last line in the paragraph, go to Breaks and I'm going to use a page break. Now the only information on page one is the mission statement. And if I scroll down to page two, the vaccinations information begins right there. I'm going to turn on my show/hide by going to my Home ribbon, paragraph group, show/hide and remove these extra paragraph marks. That will move my text up to the top of the page. So that's how you can insert a page break to physically force that text down onto the next page. But we want to take a look at our sections so that I can show you how when you insert sections in your document you can format that particular section specifically to your needs. Currently down in my taskbar, I'm not seeing the sections in my document. I can display that information by right-clicking on the taskbar and selecting Section. Now I see that I'm in section one of my document. And as I scroll down through, click with my cursor, it's still section one. Everything is in the same section right now. I'm going to go back up to the graphic of the heartworm lifecycle. I want to display this graphic in landscape view on its own page. To do that, I can insert a section before and a section after and then use the section that includes the heartworm lifecycle to format that page differently from the rest of the document. I'll click above my graphic, go back to Layout, Breaks, it will be a next page break so I can separate it to its own page. I'll then click below the graphic and in front of the next paragraph heading, go to Breaks, Next Page. So I've separated this graphic onto its own page and as I click on the page that has the graphic and look down at my taskbar I'm now in section two. And now that I'm in my section two of my document, I can go to Page Setup, Orientation, Landscape. Just that one page in the document is in landscape view. Now let me show you how you can work with information that you would like to format into two or more columns. Here's a list of all of our products and services. I'll begin by selecting the text. On my Layout tab, I'll select Columns. I'll display this in three columns and it looks like the information is actually laid out pretty well. But I'd like to show you how to insert a column break. I'll click in front of strong joints for dogs and there's a supplement that we have available. Go to Breaks and I'll select Column. That forces that text up to the top of the middle column and you can see the column break that's been inserted right here. Let's add another column break so that the columns are more equal. I'll click in front of here kitty kitty organic catnip, insert a column break and that forces that text to the top of the third column. I like to work in a view that will show me all of my formatting marks because then I can see where my column breaks are, my section breaks and any page breaks that I've inserted. Now that you know how to insert page breaks and section breaks and apply specific formatting to section breaks, practice using your own documents to better prepare you for the exam.

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