Join David Rivers for an in-depth discussion in this video Illustrating with pictures and shapes, part of Office 365 for Mac: Word Essential Training.
- One of the best ways to add visual interest to your Word documents is to use graphical images and shapes. That's what we're going to do in this movie. They say a picture's worth a thousand words so we can save ourselves a lot of typing by inserting a picture. That's what we're going to do first here with our Landon Hotel guide. I have my cursor flashing here after West End, London. I'm going to take out that comma using my backspace key and instead I'm going to insert an image related to West End, London. I'm going to hit the space bar to leave a space.
When we insert graphics, by default, they're treated like text. In other words they're inline with text and they'll follow the text around just as if we typed another character. Of course, we can change all that and we will in this chapter but for now let's go up to the insert tab on the ribbon and go to the pictures button which is a dropdown because we can use our photo browser on the Mac but we can also navigate to folders by selecting picture from file. That's what we want to do because I had some pictures for you in the chapter nine folder of your exercise files.
What you're going to see are a number of .png files but we can open up .jpg's, and .bmp files, .gif files, you name it. Let's go to bus, which is a double decker bus with that selected we'll click insert. You can see it gets inserted right where our cursor was flashing and it's treated like another character. Alright, so let's go to the comma after Paris and we'll take that out as well, leave an extra space and do the same thing now.
We'll go to the insert tab, click the pictures dropdown, select picture from file, go to the same folder, and we'll grab the Cathedral. You can double-click it or click once and click insert. It gets inserted right after Paris. And after San Francisco, we'll click there, hit the space bar to leave a space, and let's this time go to the insert menu. From here you'll see pictures right at the top and the same two options. Picture from file is what we want to get to our chapter nine folder of the exercise files, select Massage.png and insert, there we go.
Watch what happens when we start moving text around. In this month's issue we see West End, London, click in front of West End, London and hit return on your keyboard. You can see how it drops it down to the next line and the pictures move with it. We can click in front of Latin Quarter, Paris right there, and press return, and same thing for Bernal Heights, press return and the images move with the text and that's because they're inline. But we can have a lot of flexibility by changing up how they're linked to text.
We'll get into that in the next movie, right now let's add some more graphics here by drawing our own shapes. The Landon Hotel is a five star hotel no matter where you go so we're going to add five stars to the end here. That means going up to the insert tab, this time though we're going to insert shapes. Look at all the shapes we can draw, when we click this there are lines, rectangles, basic shapes, there's arrows down there, equations. Scroll down you'll see there's quite a few to choose from, including a stars and banners category.
The stars that we see here have several different options for the number of points. I'm going to go with this one here the five pointed star, give it a click, now all we have to do is click and drag to drop. We want it after Landon Hotel here, so we'll click and drag across and down. Now, if you don't want it too skinny or too wide you can always hold down your shift key to constrain the proportions. I'm going to go nice and small just like that, you can see the width and height are the same at .13 inches.
I let go of my mouse first and then my shift key. You can see it's kind of inline with text too, it's pushed hotel down around to the next line so creating that extra space, but again we'll worry about all of that in the next movie. Right now, we need four more of these. It's already selected so we can go to the home tab if you wanted to, to copy it. You could use your keyboard shortcut, command+c. You can get to it from the edit menu, all those options. Let's just copy it and paste it by clicking the paste button.
You can see we get another one, there's two, let's click paste for three, four, and five. We won't worry about their alignment right now because we can move these around. Let's go to the second one, drag it up right next to the first one and so on, so they're all side by side. You can see they kind of snap together. Alright, so each of those is a separate item, we can make that all into one item, again we'll get to that. Right now we have everything on our page that we need now it's time to make some adjustments, we'll do that next.
- Using templates to create new documents
- Creating and editing text
- Formatting text and pages
- Adjusting paragraphs and columns
- Adding headers, footers, and page numbers
- Applying styles and themes to documents
- Creating bulleted and numbered lists
- Working with tables, macros, and building blocks
- Illustrating documents
- Proofing, reviewing, and printing documents
- Collaborating with others via OneDrive and email