Learn how to insert an icon and a shape and use text wrapping and image placement options to arrange graphics on the page as needed. Also, explore how to add text to a shape, format both shapes and icons for fill, and outline colors, size, and dimensions.
- [Instructor] It's time now to have some fun with our document by adding graphical elements. We can really change the look of our document, make it more visually interesting and keep our reader's attention. We're gonna begin in this movie by inserting some things that are built in to Word here in Office 365, icons and shapes. And we're gonna do with our Tech Connect document, 0701 if you're catching up. Let's scroll down to the bottom of the first page and just click down there after the last word, community. And let's see what happens if we go to insert an icon first.
Go up to the Insert tab. From here you'll see in the Illustrations group on the Ribbon, Icons. Click that and it'll open up a list of icons that we can insert broken up into various categories that you see down the left-hand side. We can also scroll through these and see each of the categories and the icons that go with that category. Quite a few to choose from. Let's go over here on the left and choose Weather and Seasons. Maybe one of these might be nice. The starburst, we'll create a little logo for example.
Clicking it just simply selects it. And if you wanted to bring in multiples, you could just by clicking them. Any that you wanna deselect, just click them again. All we want is this sun icon. With that selected click Insert and you'll see where it's inserted, right where the cursor is in your document. And if there's no room for it, it's pushed down to the next page. Why is that? By default when you insert graphical elements like an icon, they're treated like any other character in that sentence.
In other words, they move in line with text. But we can change that of course. You'll notice this little icon next to the icon that was just inserted. Clicking this will show you some different layout options. And sure enough, In Line with Text is selected. That means as we type it moves along in the paragraph along with the other text. Well, we don't want that, we wanna actually be able to place it and size it. So, down below you'll see some text wrapping options. And you could even have text go right through it, behind it, for example, in front.
Let's go to one where the text will actually not run through the icon but go around it. Using Square, for example, will do that. It'll stay around the outline of our icon. The other one next to it, Tight, will get in even closer. Let's choose that one, Tight. Now all of a sudden you can see text is wrapping around this. You can close up our menu by clicking the close button. And we can move this now. Let's size it down first. The handles you see around the outside are for sizing. Click and drag from a corner down and in and you can see we're making it smaller and text continues to wrap around it.
Now go inside, you'll see a four sided arrow. I'll click and drag that up to the previous page. Go past the edge of the page and you can see it's moving around up there and we can place it exactly where we want. Perhaps down here on the right-hand side. When you release, it stays there now because it's no longer in line with text. And there are things we can do with this in the way of formatting. Not only can we size it, but we can rotate it around using the rotation handle at the top.
Just click and drag it. Now, in this case it's just a sun, a circular sun. So, rotating doesn't really do much for us, but think about other icons that you might want to do that with. Next we'll go up to Format here under Graphics Tools. And you'll notice a number of different options. For example, Graphics Styles. We can click the dropdown and choose one of these. As you hover over it you're going to see a realtime preview of what that might look like. We can even go to one that has no fill, just an outline. Let's go with this one here, that is Light 1 Fill Colored Outline Accent 5.
And if we wanted to, we could go to the Graphics Outline, click that dropdown, and change the color to something that wasn't an option from the styles, like this dark red for example. The only thing we can't do is get inside there and edit. For example, we can't go inside and type in something. If we wanted the number 30, for Red 30, inside the sun, we can't do that. So, let's try something else. We'll work with shapes instead. With it selected you can hit your Delete key on the keyboard to remove it. It's gone, just like that.
Now let's click here after charity, that's a good place to start. We're gonna insert a shape this time. Again, we go to the Insert tab. It's very similar to working with icons, but there are some differences. Go to the Shapes dropdown. Again, you'll see some categories. Basic Shapes, Arrows, et cetera. And as you scroll down, Stars and Banners, Callouts, et cetera. There might be something here that looks like a sun. And if we can find it, we'll pop it into our document right where our cursor is flashing.
So, let's go in here and look at the Basic Shapes. I can see a cloud. This kinda looks like a sun, let's select it. Now, when you click, it just disappears and your mouse pointer's changed to a crosshair. With shapes, they're not just inserted and then you adjust them, you draw them by clicking and dragging. So, hold down your mouse button, the left button, click and drag to draw the sun, and release. And in this case you can see it's not in line with the text, we can move it around.
We can size it bigger, smaller. It's right on top of our text. And we have some formatting tools here as well. This time, though, it's Shape Styles. And they look familiar, don't they? We can choose from any of these, some of them with 3D shadow effects, kinda cool. And of course, we can go to the outlines as well. Let's select that. Let's move it down where we can see it a little better here in the bottom right corner. And when we go to size this using the sizing handles, you can see we can stretch it and squish it.
You can also hold down your Control key and your Shift key to constrain those proportions depending on what you wanna do. One way or both ways with the Shift key. The other thing you'll notice is there's a handle on the inside that allows us to adjust the rays and the ellipse in the center by clicking and dragging. Go ahead and experiment with that. We'll get it to a good size. And here's the beauty of shapes, we can actually type inside shapes.
So, if you wanted, for example, the number 30 in there, just type 30 with the shape selected. It appears right there in the center. And of course, we can format that to look different. Select the 30. Right here from the Formatting toolbar that pops up we can do some things like bold it, maybe make it a little bit bigger. If we go up to 12 it's too big, we'll go down to 11. And if we wanted to change the color, we can also do that. Choose the font color, go to that same red for example.
And then just click in the background to deselect everything. Not too bad. So, that's a shape. Shapes are a little bit different. Many of the same formatting options, but we can type inside them and quite often we have additional options for sizing and manipulating the shape. Let's select it now with one click. And we'll delete it the same way we did our icon by hitting the Delete key on your keyboard. It's gone. The next thing we'll do is insert an actual image that was created for us.
In this case, we've been creating and inserting our own icons and shapes. What if someone's provided one to you? How does that behave and how do we manipulate that? It's coming up next.
- Opening, closing, and reading documents
- Formatting text, pages, and paragraphs
- Adjusting line spacing and page breaks
- Adding headers, footers, and page numbers
- Applying styles to documents
- Creating bulleted and numbered lists
- Illustrating documents
- Proofing and printing documents
- Collaborating on documents in the cloud