Learn how to insert a variety of images of different formats, and then resize them as well as reposition them using layout options such as text wrapping and anchoring.
- [Instructor] While shapes and icons are one option for adding graphical elements to your document, you may have images already created. For example, from a graphics artist or perhaps you've taken your own photos. You wanna add them to your document. That's what we're going to do in this movie with our Tech Connect document, 0702, if you're catching up. We'll start up here at the top after Tech Connect, just click there to make sure your cursor is flashing there. When we insert pictures that are already existing somewhere, such as on our hard drive, they automatically are inline with text and will behave as though they're part of the paragraph.
We want our cursor to be flashing in the right spot. Next, we'll go up to insert and from here select pictures. This allows us to go browsing to the location of our image files and if you have the exercise files, like I do on the desktop, open that up, double-click the Chapter 7 folder and you'll find all of those files that we'll need in this particular chapter. Notice that some of them are images that look to be created by some kind of graphic artist, for example, while we do also have an image that appears to be a photograph.
They are different types. Down below, what we're seeing here in this folder is just the picture files and that is determined by their extension. Click that to dropdown and see that they can be Windows Enhanced Metafiles. They can be JPGs, PNG, or portable network graphics files, bitmaps, et cetera. Lots to choose from here. If you wanted to narrow it down just to the JPGs, for example, you can see there's only one, but by clicking this drop-down and choosing all pictures, we'll see any image file depending on its extension.
In this case, we want this Red30Cares image, select it and click insert. It does get inserted right there. You can see it's quite large and pushes everything down, in fact, onto the next page. This is its original size and we're going to, first thing, size it down. Let's go down to the bottom right corner and we'll go to that handle in the bottom right corner. When we see the double diagonal arrow, start dragging up and inwards. You may have to let go, scroll back up a little bit, and we'll size it down to much smaller than where it started.
That's probably a good size right there, but we'd kinda like to move it over here. That means we need to change the way it behaves with text. We can do it right from this little icon. Click there, it is indeed inline with text, so if we were to add to our title, it'd just move around like any other character in this paragraph. We want it to have the text go around it. We have different text wrapping options, square, there's tight. Let's go with that one and all of the sudden, you can see things are moving around a little bit.
If we go with through, text will be allowed to go right through it. When we're done, just close this up and now we can start moving it around. Let's move it over here to the right-hand side where it's not overlapping any text and click in the background to see the end result. Kinda cool. You can experiment with where you'd like that. Just go back, click, and you can always select the image, move it around, size it some more if you wanted to, maybe a little bigger. That's up to you until you get it exactly the way you want.
Let's say we wanted to add something between these two headings. Well, right now, there is no line there. There is space, but no actual line. Let's create it by clicking after the period here, after insights and press enter. Because when we insert a graphic file it's going to be inline with text, it's nice to have this blank line to start with. Let's go up to insert, pictures. We're back where we started here in the Chapter 7 folder. This time we're gonna bring in this photo. This one's a JPG file.
The other, as you can see, was a PNG file when you hover over it. We'll click the Red30TechHands and click insert. It gets inserted right there, inline with text, and in this case that actually works. You can see its original size goes from margin to margin and it pushes all the other text down. Text is not necessarily wrapping around, it's inline with text. That means we can click in the background to deselect and have exactly what we need. The last thing we'll do here with any of those images that appear to be kind of graphical in nature is to add one to our footer.
Let's double-click down below. Double-clicking in the footer area opens it up so we can put something in here and have it appear at the bottom of every page in our document. Here in the footer section with our cursor flashing, we can click down below the page number so we start there. Again, we can go back to insert, pictures, and it's the red sun graphic we want. Click that, click insert, and you'll see it's way too big.
In fact, it creates this large footer area, much too large. Again, we'll go to one of the handles and start clicking and dragging. You may need to let go, click and drag further. Now, we're getting back to an acceptable size and you can see the size of our footer area is also shrinking back down, but it is inline with text. If we want it somewhere else, we go to this little icon. Let's go with through again. That way we can move it wherever we want without affecting the size of our footer here.
Go over to the right-hand side, up near the top, and release. Double-click in the actual document area to see the end result, and, of course, if we scroll down to other pages, we're going to see it down there in the footer area as well. Looks good. All right, so we do have a table and, of course, you can insert items into a table just like you can onto a page in your document. Let's scroll down to the table that has the agenda with these empty cells and we'll click in the first one.
Lining things up in a table's cell is a little bit different, so we'll go up to insert, pictures, and we can go with, for example, robotics here. We'll select that, click insert. It's inserted in its original size, but, again, we go to the handles to size it down. I like to go from the corners. That way we're changing the height and width at the same time and when we get that row back to its original size without stretching things out too much, we can release. Now, with table tools, click that up there, go to the layout and we can have this image that is selected centered vertically and horizontally by choosing align center just like that.
We have two more to go. We'll go back to insert, pictures. Let's go with the scale this time and insert it. Again, we'll need to size it. I like to go to the corners, size it down, until we get to a size where the original row height is unchanged, right about there, and back to the layout tab, under table tools, to center things. Get ready to do it one more time. Go down to the cell below and insert the last one, pictures, and VR_glasses.
Let me click insert again, the same procedure, to size things down until it fits the row and back to the layout tab to center things vertically and horizontally. Click in the background to deselect. That's how we insert graphical images. They can be of various formats, PNGs and JPGs, photos, logos, et cetera, but when you work with photos here in Word, there are more things you can do in the way of adjusting them without having to use a separate software application.
That's something we'll talk about next.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.