This video introduces the most important components of the Microsoft Word interface. All Word users need to be familiar with the welcome screen, the ribbons, the Quick Access Toolbar, and—for Windows users only—the Backstage view. This video introduces those components and also clarifies the main differences between Word for Windows and Word for Mac.
- [Instructor] In this movie, I want to introduce the most important components of the Word interface. We will see Word for Windows most of the time in this course and most of what we'll talk about will be the same on both Mac and Windows, but not everything, so in this movie, I will also point out the major differences between the Word for Mac and Word for Windows interface. And I wanna start by launching the application so since we're here in Windows, I'll just go to the Start menu, find Word and click on it to launch it. When you launch the application, you will start on the Welcome screen and here, you have some options for opening existing documents or starting a new document.
If you want to start with a blank document or start with one of these other pre-made templates, you can just click on it here at the top. Or if you want to open an existing file that you have on your computer's drive, you can click on this Open button on the left. From here, you can open a file from your computer by clicking on this PC. Or if you're using the Mac version, that button will say On My Mac. You can also open a file from Cloud storage. You can see that I already have my OneDrive and my SharePoint accounts linked to the application.
That usually happens if you're signed in to your Office365 account, but if you do need to link Word to your OneDrive or SharePoint account, you can click on this button that says Add a Place. That button is in different spots on Mac and Windows, but it is there on both. But let's focus on opening a file from my computer storage drive. So I'm gonna stick with this PC. I'm currently in my Documents folder and I could just navigate through the subfolders there but if you do need to go to a different folder, just click on this line up at the top.
It opens up a regular file browsing window and you can find the folder that you're looking for. So I actually do wanna work in my Documents folder. I wanna go to the Exercise Files folder and I'll just pick out this file. This is a Word document. I can click on it, hit Open, and it opens up that document here in Word. So now we're in the main document window. This is where you work on your document. The first thing that I want you to be aware of here is the ribbon, another very important component in the interface. The ribbon is this row up at the top with all of these different.
Now I'm in the Insert ribbon with completely different controls. And if I click on Design, now I'm in the Design ribbon. We'll use some of these tools as we go through this course but this is also an opportunity for you to explore on your own. But I do wanna go back to the Home ribbon because that's where I'm gonna find most of my standard formatting options. Now, the ribbon does work the same on both Mac and Windows except for one very key difference. In Windows, the very first button over here on the left says File. Mac users will not see that File button.
The File button takes you to the backstage view, which looks fairly similar to the Welcome screen that we started with, but here, in addition to the options for opening an existing file or creating a new document, I can see information for the file that I currently have open. I can print it, I can share it. A bunch of other important controls are here. And when I'm finished with the Backstage view, I can hit this back button up here on the top left. Now, Mac users need to be aware that the Backstage view just doesn't exist on the Mac.
There's no File button to the left side of the ribbon and no Backstage view. For Mac users, these controls are simply found in the menus at the top of the screen. Just go to the File menu and there, you will find options for saving, sharing, printing, stuff like that. Now, back here on Windows, I do wanna go back to the document that I'm working on, so to leave the Backstage view, I can just hit this back button on the top left and we're back here. So that gives you the Backstage view and the ribbons. Above the ribbon is an area that we call the Quick Access toolbar, these tiny little buttons up here at the top.
And now, we're back to things that are the same on Mac and Windows. In the Quick Access toolbar, you have Shortcuts to some important controls. There's a shortcut here to save the changes that you've made so you can save your file without going to the Backstage view or the File menu. There's also an Undo button and a Redo button here. And the last thing I want you to see is the zoom slider on the bottom right corner. You can grab the zoom slider, drag it left and right to change the size of your document on the screen, or you can click on this percentage over to the right, set a specific percentage here just by choosing one of these options or even typing in a specific value, and that will also change the size of your document on the screen.
So those are the core elements to the Word interface. You do not have to be intimately familiar with all of the options and the ribbons and the menus. At this point, I just want you to be aware of how the ribbons and other main controls work in general.