Learn how to format text using built-in styles, applying them to existing text, previewing, and creating new styles from customizations you make to existing content so it can be used on other content going forward.
- [Instructor] When you apply multiple formatting attributes to content in your Word document it can be time-consuming to repeat that for other content. For example, here in our Tech Connect file that we've been working with, 0302 if you're catching up, we applied multiple changes to our title. We changed the font face, the size, the color. If we wanted to do that with other titles, well it can be time-consuming and tedious. Instead, we might want to group them all together into something called a style.
We can create our own styles, and there are built-in styles that we can choose from as well. That's what we're going to explore. Let's start though with the subtitle down below, Connecting you to the latest technology. When we apply a style or group of formatting it's applied to the entire paragraph. In other words, we don't have to select everything here if we want to apply it to the entire paragraph. We just have to click anywhere in that paragraph. And let's go up here to the ribbon with Home selected. You'll see a Styles group.
And you'll see some of the styles but you can click the dropdown arrow to see them all. Here's the cool thing. We can hover over these to get a realtime preview of what that would look like. For example, Title, you can see what that looks like. Everything's now capitalized, much larger, a different color. Let's go to Heading 1. That has a background with white text. Heading 2 is kind of the opposite. So we can hover over these till we see one we like, like Heading 1, and click just like that. Let's go down to the next line, which is a paragraph unto its own because a hard return was hit at the end to create that blank line.
That's how Word recognizes it as a title. There's the beginning and there's the end where the hard return. Click anywhere in that paragraph and click Heading 2. You don't even have to expand it. Just give it a click and it's applied. Doesn't that look different already with just a couple of clicks of some built-in styles? Let's go up here to Tech Connect now. And when we go to the dropdown there's nothing that really looks like the formatting we've applied to this title. So we might want to use this again, and to do that we'll need to create a style from the formatting that's been applied here.
Go ahead and click anywhere inside Tech Connect. This time we'll go to the Styles dropdown and choose Create a Style. Now before we click this, take a look at the built-in ones. You can see the names that appear there are already taken and we can't name our style something like Title, Subtitle, Heading 1, Heading 2, et cetera. We'll have to come up with something more creative. Click Create a Style. And you can see, by default, the name is just Style1. You can see what it looks like down below.
We can even modify it from here, but if we've already done the modifications all we have to do is give it a name, and we'll type right over Style1 that's already selected. Let's call this one Red30 Title. With that selected and entered, click OK. And a new style just appeared up here in our Styles group. Click the dropdown to see that Red30 Title is there. That means we can use it elsewhere in the document and other documents going forward.
Kinda cool stuff. So if you do have groups of formatting attributes applied to content, remember you can save them all under a style so you can reuse it elsewhere in your document or other documents. And of course there are a number of built-in styles that come with Microsoft Word that you can select at any time to really change the look and feel of your document and make it more visually interesting.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.