Join David Rivers for an in-depth discussion in this video Creating your own quick styles, part of Office 365 for Mac: Word Essential Training.
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- So we now know that we can quickly format our documents, giving it a consistent look and feel, by using the styles that appear in the style set that goes with the theme selected for the document. Now, what if you wanted to make an adjustment to something that's using a style, like our title here, changing the font, the size, maybe the appearance a little bit, but you want to keep that going forward? Well you can update styles. That means we can go in here and modify any of the styles that appear in the style set. Or, maybe you'd prefer to create your own style, and have it added to the list.
You can even create your own style sets, so you can use that set of styles going forward with future documents. That's what we're going to do in this movie. We're going to start with our title. So it looks ok. It's using some formatting that goes with the actual title style. If we click this drop-down, you'll see that "Title" is selected. But maybe we want a different color, a different font. Well in that case, we can make the changes and override that style, sure. But if we wanted to update the style, it would be better to go up to the "Styles Pane" button, give it a click to open up the "Styles Pane".
Because your cursor's flashing somewhere in the title, you can see the "Current style" is "Title". We could create a brand new one, if we wanted to. Or if you wanted to simply make a change to the "Title" style, go down the list of styles. You'll notice "Title" is the one that's highlighted, or selected. That's because it's the one being used. So if we wanted to, we could click the drop-down here to modify that style. So modifying the style means we go in and make the changes. But what if you wanted to see the changes first? Well, then you'd come in here and make those changes.
So let's select the title by clicking in the left margin next to it and make a few changes. I'm going to change the font to something different. I'm going to go down the list here until I see one that makes sense. I'm going to into the C's, alphabetical list here. And go to "Calibri". Yeah, I like that. I like it to be bold as well. And I'd like to change the color to one of the colors, a purple color, that goes with the theme. I'm going to go to this one down here, which is "Purple: Accent 2. Darker 25%".
Give it a click. And that's what I want my titles to look like. So now when I go over to "Title" and click the drop-down, I'm not going to modify the style. I could have gone in and made those changes, guessing what it's going to look like, but now that I see, I have exactly what I want, I want to update this style to match my selection. So when I do that, you'll see it looks different here in the list. And anytime I go to apply the style called "Title" now, by going up to my quick styles, you can see it looks different. We just updated that style.
Another option is to create your own styles. Before we do that though, let's go down to page two. And we have a number of headings here, and when we click in the first one, "See and be seen", you can see it's the "Heading 1" style. And if we wanted to make changes to this style, it's going to be affecting every single "Heading 1" that we have in our document, which means it's a nice, fast way to override the formatting. Let's do it. So we'll go into "Heading 1". Click the drop-down this time and choose "Modify Style".
So this is the other way to go about it. Now if we wanted to, we could name this something else, creating a new style, but really what we want to do is change the font, again to "Calibri". It's going to match our title. I'm thinking the size should be 18. Click the drop-down and choose "18". Alright, maybe bold it as well. You can see what it looks like and it's happening in the background. Let's change the color to that same purple. There we go. And now all we have to do is click "OK".
And you can see "Heading 1" is changed, but it's also changed in our document, throughout the document. Wherever that style's being used, it's been updated. That's the beauty of working with styles. Now, if you did want to create your own style, it's a simple matter of clicking "New Style" and choosing all the formatting you want, and giving it a name. Now I don't think we need to, we just updated a couple of styles that already exist. So we'll click "OK". Don't need to do anything else with our style set, but maybe this is a group of styles that we'd like to use going forward.
So let's close up the "Styles Pane". You can click the close button or click the button again. And let's go to the "Design" tab this time. Now what you're going to see are style sets across the top here, including the one that's selected. And if we wanted to, we can click this little drop-down here to see all of the style sets, including some options to save this "as a New Style Set". So we give it a click. Give it a name. I'm going to call it "David's Set of Styles".
And when we click "Save", we saved it to the default location. And going forward, we'll be able to use that when we select our styles, based on themes again, going forward with new documents. So any changes you make to the existing style set can be saved as your own. And you can see, we have it up here now, as I hover over it, "This Document's Style Set". As I go to the next one, there's "David's Set of Styles". So when I click that, that's the set of styles I'll be using, and it will appear up here in the "Design" tab going forward.
Kind of cool stuff. So if you're going to use styles, and I highly recommend doing it for a consistent look and feel and easy formatting, remember you can always go in and modify those styles, create your own styles, even save your own style sets so you can use them on future documents.
- Using templates to create new documents
- Creating and editing text
- Formatting text and pages
- Adjusting paragraphs and columns
- Adding headers, footers, and page numbers
- Applying styles and themes to documents
- Creating bulleted and numbered lists
- Working with tables, macros, and building blocks
- Illustrating documents
- Proofing, reviewing, and printing documents
- Collaborating with others via OneDrive and email