Join Gini von Courter for an in-depth discussion in this video Create a paragraph style by example, part of Word 2016: Styles in Depth.
- [Instructor] I'm creating a report, and as part of our branding effort, I want the report styles to reflect the colors that my organization uses. One way to do this, and the best way to do this, is to create a theme that includes all of the colors for our particular organization. And if you are interested in doing that type of branding for your organization, I'd like to recommend the Office 2013 Themes and Templates for Branding course that you'll find in the library. Don't worry that it's a 2013 course; this course also works for 2016, and it will show you exactly everything you need to know to be able to create custom color sets for Word 2013 and 2016.
But for now, I just need to create two specific styles in specific colors, and I want to show you how we're going to do that. Let me begin by making sure that the styles I want don't already exist. Particularly if other people are working on this document, it's a good idea to make sure that no one else jumped in first to make those changes. No one has. I'm going to select this Heading 1, there are two in this document: Residential Installations and Commercial Installations.
This is a fine place to start. And let's begin by right-justifying this. I'd like to have an underline under it, which is a border. So I'm going to choose a bottom border. I'm going to change the font size. It shouldn't be as large as my title. My title is a 28. A 16 looks good in relationship with the surrounding text. Now I'd like to bold it and change its color, and the color I want is this color right here, the "kinet" in kinetECO.
The first part of our logo. So how do I know what that color is? I talked to our marketing department, and they provided me with the RGB, or red, green, blue, values that describe that particular color of teal. If I want to access those colors, then I simply select the color dropdown, and go to More Colors, and Custom colors, and notice, I can enter RGB values or HSL values.
Now it's also possible that your marketing department doesn't have RGB or HSL values but they have hexadecimal values. You'll know those because it's a code that includes the numbers zero through nine but also includes the letters A through F. And there's nowhere for you to enter hexadecimal colors here, but there are plenty of places online where you can convert hexadecimal colors to RGB colors. Simply go search "convert hex to RGB," and you will get results.
And the results that you will get will include a number of sites. The site that I typically use is called colorhexa.com. And when I converted the hexadecimal values that our marketing department gave me, I get these RGB values. Red is 17, green is 133, and blue is 175. So let's return to Word and put those values in to create the color that I want for my Heading 1. I can use the spin box, but, there's the 17, the red.
The 133 for the green, a good reason not to use the spin box, and for the blue I have a value of 175. Notice that as I'm entering the values, the crosshairs are moving. I could also, if I wanted to simply choose a color, visually, that was appealing to me, I could drag the crosshairs around myself. But this is the color that I want. And I will click OK to create it. There is my kinetECO blue. And I now have this heading styled exactly as I want it to be styled.
This is a great time to save it. I'm going to choose Create a Style, and the style name I'm going to give it IS k-Head, kinetECO heading, 1. New paragraph style. Let's see how this works. Commercial Installations. K-Head 1. I love it. Now, let's do our second level heading, our Heading 2. I'm going to leave the Heading 2 left-justified, as it is.
Going to choose 14-pt, slightly smaller than our Heading 1. Let's bold this. And the color I want is the corresponding color from the "ECO" in kinetECO. So I'll return to the sheet that my marketing department sent me, and get the hexadecimal value and convert them, or the RGB value, if that's what they were able to send. And the RGB values for my Heading 2 are 152, 205, and 20. Let's go back to More Colors, Custom.
152, a lot of red. 205, even more green, and a little bit of blue, 20. OK. And there is my Heading 2. It looks good. Let's name it. K-Head 2. Keeps them together. Lovely. And I can now apply that heading throughout my document, if I wish, using any of the ways that we've already used to be able to apply styles that were built in.
The fact that it's custom doesn't change how we apply it. A great-looking document with customized headings that are consistent with my company logo.
- Understanding the different types of styles
- Creating styles
- Applying styles
- Customizing styles
- Basing new styles on existing styles
- Managing style sets
- Copying, deleting, and renaming styles
- Creating a table of contents with styles