Learn how to create a simple numbered list, choose a numbering style, and reorder items on the list to see Word automatically reorder the numbers to match.
- [Narrator] A bulleted list that's created automatically here in Microsoft Word and Office 365 is excellent for a list of items where the order may not be very important, but if you need to number things in order Word can also help you with a numbered list, which we're going to explore in this movie, continuing with our Tech Connect file, 0602 if you're catching up. One thing we can do is convert a bulleted list to a numbered list or start from scratch. Let's select all of these items. If we were to go up to the Home tab on the ribbon and go to the bullet button that would simply turn bullets off.
Go ahead. Now all we have is a list of items that we could have typed out and hit enter at the end of each line. If we go back up and put the bullets back on, you can see the defaults appear right where we had them. Next to this though is the numbered list. Numbering, if we click the button will convert the bullets to the default numbering method. You can see, it's just one through seven with periods. Let's go up here to the title, click there and type Top 7 Careers in AI include, so now this makes sense.
Maybe computer scientist is actually the top career and we need to reorder this. The beauty of automatic numbering is that we can go in here and we can hit enter at the end of a line and everything gets renumbered. You can see there's a new two and everything else is renumbered all the way up to eight. If we didn't really want to do that we can use that backspace, four of them, to take out those extra tabs and hard returns and we're back to seven items on our list. The numbering is automatic.
That's nice. If we reorder things, same thing. Maybe computer scientist needs to be number one. We can click and drag from computer to the end of scientist and in the shaded area, with your mouse, click and drag that up in front of the s in software, release, and you just flip flopped them. The numbering is not affected. It stays in the right order. That's the beauty of automatic numbering. Of course we can change up the formatting as well. Click and drag across and down all those items.
We'll go up to the paragraph group here on the ribbon and click the drop down arrow next to the numbering button to see some different formatting options in the numbering library. You can see the one we're using right now, one, two, three with periods. Maybe you'd prefer to have brackets. Just hover over these to see what they'll look like in the background if you were to make that selection. You could use lower case or upper case lettering, Roman numerals, upper and lower case. You can see some lettering here with periods, some of it with brackets.
I think the one we were using is actually the best. We'll go with the one, two, three with periods, select it to keep it as is. Click in the background to deselect. As you can see, using automatic numbering can save you a lot of time and a lot of effort if you have to reorder things, for example, not having to type in the numbers yourself means you'll never have to go back and change them up when you start to modify your list. Of course we can change other things up like how they are aligned, where they appear on the page.
That's all coming up when we modify lists in the next movie.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.