Learn multiple methods for creating new blank documents in Word 2016, with an emphasis on the methods most likely to appear in the Word 2016 MOS exam. Jennifer McBee shows how to create new documents by inserting text from other sources, using templates,
- [Instructor] In Word 2016, there are several ways to create new documents from using a template to using a quick keyboard stroke, Control+N for New. On the Word 2016 MOS exam, you may be asked to create a new document that's based on the normal, blank template. You may also be asked to use one of the dozens of great Word templates that are available to you. You may be asked to import text from a text file, or another Word file, or even an Excel worksheet.
Or you may be asked to convert a PDF file into a Word document, so you can edit it. Now, this is our first video, so I want to point out to you that anytime you see the MOS icon next to items such as import text and the non-native file format, that's a heads-up that these are items you very well may see on the MOS exam. So, pay extra close attention to these items as we go through the videos. Now, in this video, we're going to review three ways of creating new documents, focusing on the two that you may encounter on the MOS exam.
Are you ready? Well, then let's get started. I have Microsoft Word open, but I don't have a document open yet. So, watch how quickly I can create a new blank document by doing Control+N on the keyboard. Look at that, that's amazing. There's a new document all ready for us to start editing, adding text, formatting, all that cool stuff. But we can also go backstage, which is just a fancy way of saying go to your File tab, click on New, and your blank document template will always be the first option for you.
But look at all these great templates that you have available to you. If, on the exam, you're asked to use a specific template to create a new document, I want you to use the search field up here at the top. So, let's say we were asked to create the Seasonal Event Flyer. Well, instead of taking time to scroll down through all of these, I'm just going to type that in here, and look, it came up right on the first row. So, that's a easy, quick way to find a specific template. Great, and also, you know that if you just double click on one of these, it'll download it right to your computer, and all you have to do is use these great placeholders, and start inserting your text.
Next, I want to show you how we can import text, or insert text into a new document. I'll, once again, do Control+N for New. We'll go on our Insert tab, over to Object, and we're going to choose Text from File. Now, in the Chapter 2 folder, there are a couple of text files that you can work with to get used to this process. Now, notice that I'm only seeing Word documents and I just told you that there's a couple of text files in here. But if we look down in the lower right hand corner, you'll see that we're currently just seeing all of the Word documents.
What you want to do is change that to All Files, and that way, you'll be able to see the text files. I have a Description file and I also have one called Businessmeetings. Let's bring the Businessmeeting text data into our new document. I can either double click on it, or I can select it, and then click Insert. It's going to bring me through this little File Conversion wizard. I'm just going to go ahead and click OK. Brought it in as just straight text, 'cause we know that anytime we work with a text file, there's no formatting in it, it's just straight text.
But what I have now is I have several paragraphs of information that I can go ahead and apply formatting to. Pretty cool, isn't it? Alright, the last way I'm going to show you to create a new document is to actually open a PDF file directly in the Word program. We're going to go to File, Open, and we'll navigate back to the exercise file folder. Here's my PDF file. It's called 02_02 Description. I think there's another one in here too, the Landon Hotel Sales Sheet for Paris.
Again, if you want to practice this with a couple of different files, I've put a couple in here for you to do that. Let's open the Landon Hotel Sales Sheet. I'm going to double click on it and I get this window that pops up that says we are going to convert your PDF to an editable Word document. It may take a couple of minutes to do it, so be patient when you go through this process. I'm going to go ahead and click OK and look at that. I'm going to go ahead and click Enable Editing. Again, it's telling me still going through that conversion process.
Looks pretty good. Look at all the formatting came through, the layout structure is maintained. They have made it a really awesome new piece to Word 2016. The fact that you can open a PDF file directly in Word, I think, is pretty amazing. I think it's actually one of the very best features of Word 2016. You have now seen how easy it is to create new blank documents and don't forget about that Control+N shortcut that I told you.
You know how to create documents from templates, you now know how to insert text from another file, and how easy it is to convert a PDF file into a Word document, so you can go ahead and start editing it. On the Word 2016 MOS exam, you may be asked to demonstrate your knowledge of inserting text from another document, or converting a PDF file, so make sure you're comfortable with both of those. You'll have another chance to practice these skills in the challenge at the end of this chapter.
The course begins with an overview of the MOS certification program and how to prepare for the exam. Next, Jennifer walks you through all of the certification objectives, facilitating the ability to gain hands-on experience with downloadable sample documents. She wraps up with a full-length practice test that emulates exam 77-725, together with solutions to each of the exam challenges.
- Creating and managing documents, styles, and properties
- Formatting text
- Creating tables and lists
- Creating and managing references
- Inserting and formatting graphic elements