Create and manage indexes

- In this video we will talk about how to create and manage indexes. Now an index is a list of terms or topics that are covered in your document. It will also show the page that that entry appears on. Once we have all of our entries marked we can create an index, which is very similar to a table of contents. It will reference the topic and then show us the page number on which we can find that information. After watching this video you'll know how to mark index entries, how to create an index, and if you make a change in one of your entries or you add another entry, I'll show you how you can update the index. And I'll be sure and also show you how you can delete an entry that's been made or remove the entire index from the document. This is our indexes document that we'll be working with and this is all about the Landon Hotels. As we scroll down, we see information about dining in the area. So we're going to first create a group called Dining Options and then we will reference two or three restaurants that are mentioned in the document. I won't do all of them because I'd like to give you the opportunity to come in and work with marking entries and creating an index also. Here's our first entry that we want to mark. It's where to find Italian food, well it will be in the West End. I'll click after Italian, go to References, and mark that entry. The main entry will be Dining Options. And this is what we'll label all of our restaurant entries. The sub-entry is Italian, we'd have the opportunity to bold or italicize the page number. We also can cross reference the entry that we're making just have it show on the current page or in an entire page range. I'll leave it just as it is and click mark. So there's our first Dining Option entry. There's also the opportunity to eat Chinese food in this area, so let's click after Chinese. And once again we'll type Dining Options. The sub-entry will be Chinese and we'll mark it. As we scroll down we see the Landon Rooftop Cafe. Let's click after that entry, actually let's do it up here in the heading, Dining Options, This is five star dining it says. That should entice people. Let's go ahead and click mark. Okay, I'm going to close the box for now. We have three entries that we've made. On the Home tab notice that show/hide is turned on. If I untoggle, show/hide you can't see the entries any longer, but when I turn it back on we see that we do have some entries in here. Let's go all the way down to the bottom and this is where we can go to local sites and do some sightseeing. First we have the Lanin Quarter-Landon which is a hotel in the quarter area. So I will click after Landon, references and mark. And just call this Sight Seeing, Latin Quarter, and mark it. And then let's come down here and we have a buncha local sites. I won't do all a these but I will do the Place at St. Michael. So it's Sight Seeing and the sub-entry will be Place St. Michael and we'll mark that. So we have several entries marked, let's go down to the very last page which is blank. We will go to insert index, very similar to a table of contents. We can right align the page numbers. We can choose how many columns we want to display the information in, we can choose the format. Classic, fancy, modern, bulleted, etc. I'll choose classic, right align the numbers, choose that again, I do want to tab leader line. We'll go ahead and click okay. And here's our entries so under Dining Options we have Chinese, five star Italian and it shows you what page they're on and then under Sight Seeing we have Place St. Michael and we have the Latin Quarter. So that's how you mark your entries and then create that index. Now if we make another entry, let's do the Cluny Museum. Mark the entry, Sight Seeing, Cluny Museum and Mark. We need to add that down to our index right so we'll select it, right click and choose update field. And that quickly that was entered for us. And I just noticed that I spelled "sight" two different ways. So let's go back to the Latin Quarter. And we're going to change the spelling and then come back and update our table. Sight Seeing, come on down, select it, update. And now they all fall under the same Sight Seeing category. And if at any time you want to delete an entry we'll come up to the Latin Quarter again, select it and hit delete. And come back down, right click on your index table and remove it. If you want to delete the whole thing, select the entire table, hit delete, come on back and delete each of your entries and of course that could have just gone through the document, deleted all the entries and updated the table and it would have been blank. So that's how to mark your entries and insert an index into your document.