Join David Rivers for an in-depth discussion in this video Comparing documents side by side, part of Migrating from Word 2003 to Word 2007.
Word 2007 features some new sharing and collaborating tools that will make…it easier to view documents side by side, when comparing or even combining…documents together.…We'll begin here in Word 2007 with two documents open, one called Announcement…and the other a version of that document called Announcement2, so really the…same type of document, but slightly different.…To look at the differences between the two documents, one option is to view them side by side.…In that case, we click View and we choose View Side by Side.…
This splits the screen, so we can look at both documents when we scroll using…the Scrollbar, both documents scroll simultaneously. This is known as…Synchronous Scrolling.…It's turned on automatically here in the Window group of the ribbon.…You'll see a little button underneath the Side by Side button for…Synchronous Scrolling.…When you're done, you just simply click the same button that turned it on, View…Side by Side, and we're back to the original document.…If we flip over to Word 2003, we did it a little bit differently.…
- Comparing the Word 2003 and 2007 interfaces
- Working in a mixed Word environment
- Dealing with file compatibility issues
- Changing the default file format
- Using keyboard shortcuts
- Understanding Compatibility Mode
- Creating macros
Skill Level Appropriate for all
Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?
A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document. If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.
Then, in a blank document,
- Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
- Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.). Any formatting you do not specify at this time will default to the formatting used in the current document. For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
- Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery. Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it. Each time you insert it from the gallery, the formatting you applied will be inserted with it.