Join David Rivers for an in-depth discussion in this video Choosing the right font and font style, part of Office 365 for Mac: Word Essential Training.
- Word documents can be a little bit like people. A first impression will be a lasting impression. So, it's important that you choose the right fonts for the type of document you're creating here in Word. So, we're going to look at some font options now. As we work with this file, you can see it's pretty plain document, but it is a press release, somewhat formal. So, we may want to consider using an appropriate font at least for some of the content. Let's start at the very top here where it says, "For Immediate Release." That is a title, and just click anywhere in that title.
Right off the bat, with the home tab selected on the ribbon, you're going to learn a little bit about what's being used. You'll see the font face that's being used, Arial. You'll see the font size that's being used, in this case, 11 points. Then down below, if there are any attributes that have been applied, they'll appear as though they are selected. In this case, nothing is selected. There is a paragraph formatting section here. We do see one of the buttons selected, indicating it's aligned on the left side of our page. We can make changes right from the ribbon, and that's exactly what we we're going to do with our title.
Let's go into the left margin. Beside the title, click once to select it. In this case, we're looking at a title. The rest of the content down below might be more formal. We want it to be pleasing to the eye and easy to read. We want people to read this. So, let's start with the title. We'll get it centered. Let's go over to the paragraph formatting section and click the center text. There it is right in the middle. It kind of stands out now. I think it should be bigger. Now there a couple of different ways to handle this. We can go to the drop-down, where you'll see a number of options to choose from.
If we wanted it to be 14, we can select 14. If we want to bump it up, we can use these buttons to bump the font size up or down. If we bump it up again, it goes to the next increment, which in this case is 16. If we click the drop-down, you can see the next increment would be 18, then 20. So if we click the increase font, it sure enough goes up to 18 and then to 20. I think we can bump it down to 16. The font face that's being used here is Arial. Let's click that drop-down. Right at the top, you'll see font collections.
We'll come back to this in a moment, but from here you can see there are fixed width fonts, fun ones, which wouldn't be appropriate for a press release, modern ones. Then we have PDF, ideal for creating PDF files, which we can do here in Word, and we will. There are traditional ones, ones that work best for the web. So you get a nice idea what you could be using for the style of document you're creating. Next, we have themed fonts. Every document comes with a theme, and the default theme when choosing a blank document, which is what was chosen when we created this, uses Calibri for the headings and Cambria for the body.
It's something to consider if we're going to be working with themes. We'll talk more about this later on when we get right into themes. Then down below, you're going to see an alphabetical listing of all the fonts you can choose from. Notice some of them have arrows. If we go to one that has an arrow, for example, let's just go up to Adobe Hebrew here. You can see there are also some attributes already applied, italic, bold, bold and italic, so we don't have to do that from our formatting tool bar. Let's chose something that's really going to work for our title.
I'm not sure Arial is the one I want to use. You can see it is checked off. Maybe we should go to something that's a little bit bolder, like one of the Avenir fonts, LTSTD. Let's choose that one. You can see now it appears up here on the ribbon as the selected font, and we can actually make it bolder by clicking bold. Maybe that's too much. We turn it off by clicking the same button. Should it be underlined? Not too bad, but we can click that to turn it off. Let's just click in the background here without selecting anything to see what that looks like. I like it. Pretty good.
Now for the rest of the content. Now down below, you can see as we scroll through we have pretty plain text, and then we have what looks like a subheading here, and we go to the next page. There's one over here as well. Let's just click anywhere in one of these subheadings. You can see it's Arial 11, but it's bolded. That's the attribute. There's another way to get information about the fonts that are being used, plus additional information. That's to go to the view menu and from here select reveal formatting. When we do this, look at your mouse pointer.
It's just changed to this little balloon character. Now when we click in one of these subheadings, we can see the information. Paragraph formatting, for example, indents. In this case, a level one indent and there's a zero inch left-hand side indent. So nothing's being indented in other words. Under font formatting though, you can see the font and character style, et cetera. Arial, 11 points, bold. It's all right in here for us to view. We can go to our title and click there to see that information that we changed to, centered. So lots of information with reveal formatting.
Now that you can just press 'Escape' to end that, you're back to your mouse pointer and your IP. Let's say we want to change the font that's being used here. You can see it's a Chancery font. There are not ticks on the end. Maybe it should be something that's a little easier to read, more formal. So let's select everything from the date July 2015. Click and drag all the way to the end. There we go. Everything except the title. Now we're going to go up to, as you can see, the font drop-down has nothing in it, and that's because different options are being used. You can see there's different formatting for the hyperlinks and for our subheadings.
Now when we make a selection, we're going to be making it for everything that's selected. Let's click the drop-down, and we'll go to the font collections because we might want something more traditional for example, or maybe something if we plan on publishing this to a PDF file, you can see there are some pretty good options here, like Times. When we go down to Times, you can see there are some attributes also to choose from. Let's just go to Times, and let's go to the size now. Because there are different sizes being used, we see nothing in this drop-down. Let's choose 12.
I think 12 points would work better. There we go. Let's click in the background to deselect everything, and you can see it's a bit more formal looking. I'm going to click right after press release and just hit 'Enter' to leave an extra line, maybe an extra two lines. There we go. We could click above as well and delete those extra spaces at the top. I'm going to use my delete key. There we go. Hit it a few times, and you can see how the whole thing is working out. It is going to be a more formal look for this press release. It might be a little bit easier to read.
We may have some extra spaces in here that we need to use our delete key on in between paragraphs for example. I like this down at the bottom, the extra space. So far, so good. We really changed the look of this document just by changing a few things with regards to font face, font size, and some of the attributes.
- Using templates to create new documents
- Creating and editing text
- Formatting text and pages
- Adjusting paragraphs and columns
- Adding headers, footers, and page numbers
- Applying styles and themes to documents
- Creating bulleted and numbered lists
- Working with tables, macros, and building blocks
- Illustrating documents
- Proofing, reviewing, and printing documents
- Collaborating with others via OneDrive and email
Skill Level Beginner
Q: This course was updated on 02/23/2018. What changed?
A: New videos were added that cover collaborating in real time and working with file versions.