Choosing or creating a data source


show more Choosing or creating a data source provides you with in-depth training on Business. Taught by Gini Courter as part of the Word 2007: Mail Merge in Depth show less
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Choosing or creating a data source

Word mail merge uses two files. The first is a primary document always created in Word, and the second is a data source which is the structured variable data that will be merged into that primary Word document. With Word mail merge, we can choose data from a wide range of data sources. With our document open, if we click on the Mailings tab and choose Select Recipients, you'll see three different types of data sources listed in reverse order of usefulness.

Type New List, Use Existing List, and Select from Outlook Contacts. It's always better to use an existing data source, whether that data source comes from Outlook or comes from an existing list. You'll only ever create a new list if the data that you need does not exist electronically anywhere else. Because if you duplicate data that already exists, for example, if you make a copy of an Excel list that someone else maintains, now there are two lists, and the chances are that there'll be some discrepancy between them over...

Choosing or creating a data source
Video duration: 4m 4s 1h 37m Intermediate

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Choosing or creating a data source provides you with in-depth training on Business. Taught by Gini Courter as part of the Word 2007: Mail Merge in Depth

Subject:
Business
Software:
Word
Author:
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